Personal Assistant & Office Coordinator

Would you like to work in a trusted key role in an international company with a fast pace and varied tasks? Are you structured yet flexible and able to adapt to a constantly changing environment? Are you someone who wants to continuously develop in different areas? Then this could be the right role for you.

About the position

Fitness24Seven is now looking for a Personal Assistant & Office Coordinator for the head office in Lund. In this role, you will support the owner and ensure that the daily operations run smoothly and professionally, with a strong sense of service and joy in the work.

As a Personal Assistant & Office Coordinator, you will be responsible for ensuring that the office operations run smoothly and contribute maximum value to the organization. The role also includes providing the owner with the daily support needed to facilitate both personal and professional commitments.

The position is split approximately 50% Personal Assistant and 50% Office Coordinator, and you will report directly to the owner.

The position is full-time based in Lund (HQ) and is performed on-site with no possibility for remote work. Working hours are primarily weekdays, but some availability outside of office hours may occur. Some travel is included in the position.

Personal Assistant

• Provide daily, qualified support to the owner in both professional and personal commitments
• Reporting to the owner and performing secretarial and administrative tasks
• Contact with internal departments, answering calls, and making travel arrangements
• Scheduling meetings, maintaining an event calendar, and sending reminders

Office Coordinator

• Ensure that the head office operates efficiently and professionally in daily work
• Responsible for office operations, materials, inventory, equipment, and common areas
• Follow up and improve administrative flows, routines, and working methods
• Plan and coordinate internal meetings, corporate conferences, and events
• Responsible for the office's event group and plan and support corporate events and activities
• Represent Fitness24Seven towards suppliers, authorities, and other external partners
• Welcome and greet visitors to the head office in a professional and service-oriented manner

About you

We are looking for someone with documented experience from the service industry or another qualified PA role. You are used to working in a structured and independent manner with the ability to prioritize between different tasks. You are fluent in both Swedish and English, in speech and writing.

Furthermore, we see that you are someone who thrives in a trusted role with many points of contact. You have a strong sense of service and contribute to a positive and professional work environment. It is an advantage if you have a strong interest in fitness and well-being.

Important for the position:

• Fluent in both spoken and written English and Swedish
• At least 2–3 years of experience in the service profession or another qualified PA role
• High school diploma
• Driver's license (B)

Additional information

• Start date according to agreement
• The position is a direct recruitment with an employment rate of 100%
• The work is performed on-site at the office full-time and does not include the possibility of remote work
• Working hours are Monday to Friday, with some availability outside regular working hours, and the position may include travel
• Background checks and drug tests will be conducted as part of the recruitment process

About Fitness24Seven

For us, it is simple - regardless of who you are, you should have the opportunity to train. Therefore, we are committed to making training and well-being accessible to everyone. Our unique concept allows all members to train whenever they want, as close to home or work as possible - at an attractive price. Additionally, group training and women’s gym are included in the membership at no extra cost. Since 2003, we have grown from having 1 gym in Malmö to today having over 270 facilities in 5 countries - Sweden, Norway, Finland, Colombia, and Thailand. We have a strong focus on CSR and work with both our own charity projects and organizations such as SOS Children's Villages. Welcome to Fitness24Seven.

Contact Information

If you have questions about the position or the recruitment process, you are warmly welcome to contact the responsible recruiter Wiktoria Szubert at [email protected] (mailto:[email protected])

If you have questions regarding registration, please contact support at [email protected] (mailto:[email protected])

Welcome with your application!