Preparation Secretary for NSPL

NSPL – the regions' joint function for national coordination and planning before and during heightened preparedness and war. NSPL is a new strategic function established by Sweden's regions through collaborative agreements. The mission of NSPL is to support and strengthen the collective capability development of the regions to contribute to a robust Swedish total defense. National coordination and planning also facilitate government planning and strengthen Sweden's ability to meet NATO's expectations. NSPL will initially focus on healthcare and the conditions required for the regions to provide healthcare during heightened preparedness and war. NSPL operates at the national level in close collaboration with authorities and other stakeholders. During the two years that NSPL has been operated as a project, the assignments have had a wide scope, from capability analyses to joint procurement.

NSPL consists of all 21 regions in collaboration, with Region Uppsala hosting the regional joint function. The work within NSPL is supported by the NSPL secretariat, which is part of Region Uppsala's regular operations located within the management office. NSPL's activities are governed by a regional management group.

The daily work within NSPL is led by the head of NSPL. The NSPL operation is staffed not only by the secretariat but also by personnel resources provided to NSPL by the regions. The secretariat currently has 2 full-time employees and a manager, and by 2026, the operation is expected to expand to a total of 6 full-time employees within the NSPL secretariat.

Your Mission

As a preparation secretary for NSPL, you are responsible for, in close collaboration with all 21 regions, establishing and continuously developing NSPL's processes such as the preparation structure from the initiation of a case until completed preparation materials can be sent out to all regions and decisions can be made and subsequently managed. In specific cases, you will work closely with NSPL's experts within the secretariat and out in the regions. The role requires the ability to work independently and take initiatives while also requiring good collaboration skills. You prepare and participate together with the head of NSPL in the management group's meetings and perform documentation and materials for reporting back to ensure that NSPL meets the requirements set out in the collaboration agreement. You ensure that decision materials are submitted on time and meet the established standards. Your work includes providing support to NSPL's secretariat and the regions' employees on how to prepare and format decision materials. You will also be involved in NSPL's operational planning and follow-up. You are expected to contribute to the development and improvement of routines and working methods, together with colleagues at the NSPL secretariat and in the regions.

Your Qualifications

You should have experience in committee and case management in a municipality or region or equivalent operations within the public administration. You have a relevant university degree with a social science focus or other education that the employer deems equivalent. You have good knowledge of the Local Government Act and administrative law, and you also have experience and interest in development work. You are computer literate, and it is advantageous if you can handle the case and document management system Public360.

As a person, you are structured, meticulous, and have good administrative skills. You are service-oriented, solution-focused, responsible, and capable of delivering on time. Additionally, you have good collaboration skills, but also the discipline to work independently and result-oriented. To succeed in the role, you need to manage multiple tasks simultaneously and sometimes within tight deadlines. You are clear in your communication and have a very good ability to express yourself correctly in speech and writing. Since NSPL is a new organization under construction, you also need to be unpretentious and have a good ability to take initiatives together with others.

You also need to have a strong security mindset and the ability to communicate and engage others to create understanding for security protection work.

We Offer

The position is 100 percent, permanent employment with start date by agreement. A probationary period may apply. The position may be classified in a security class, which may require Swedish citizenship and that the employee undergoes a security clearance interview and background check according to the Security Protection Act (2018:585). You may also be assigned to military service with Region Uppsala.

The regional management office, where you will have your workplace, is located in the center of Uppsala, directly adjacent to Uppsala travel center. As an employer, we want to create conditions for our employees to feel good, so that they can feel safe and have quality in life outside of work. In addition to having one of Sweden's best collective agreements, we offer subsidized UL tickets and a favorable wellness grant. We also offer our employees a flexible workplace, with the possibility of working partially remotely by agreement.

With us, you will receive benefits that make a difference, read about the benefits here (https://regionuppsala.se/jobba-hos-oss/bli-var-nya-kollega/formaner/).

Want to know more?

Questions about the position can be answered by NSPL's manager Emma Spak, 018-611 07 13 (tel:0186110713)

Union representatives:
Vision - Christianne Simson, 018-611 32 51
SACO - Örjan Olsmats, 018-611 00 00 (vxl)
Other unions can be reached via Region Uppsala's switchboard 018-611 00 00.

Want to work with us?

Do you want the opportunity to help build a unique organization and strengthen Sweden's total defense - Welcome with your application via the link below. Selection and interviews will be conducted on an ongoing basis.

Region Uppsala assigns all permanent employees based on the needs of total defense. This means that for the individual employee, there are no obligations in peacetime but is solely a planning measure.

Before a decision on employment, a check of suspicion and criminal records will be conducted for all applicants who may work in psychiatric care, habilitation, care of children and youth, or compulsory care of substance abusers, areas that are subject to optional record extracts. This applies to anyone who will work closely with patients, even if the tasks are not currently intended to primarily involve work with the aforementioned patient groups.

This recruitment is conducted entirely by Region Uppsala, and we kindly ask recruitment companies and advertisement sellers to refrain from calling.