Administrator at the Swedish Prison and Probation Service

The Swedish Prison and Probation Service is growing – we are building new facilities, renovating, and expanding, and we are now looking for more employees. Our most important goal is to reduce recidivism – to break the vicious cycle. If we succeed, society will be safer and more secure for everyone. We are the authority responsible for prisons, probation, detention centers, and client transport.

The Legal Department consists of four units – the unit for planning, coordination, and legal development, the unit for information management, the unit for client law, and the unit for agency law. The unit for planning, coordination, and legal development is responsible for certain agency and departmental governance issues, coordination of the Legal Department's common processes, and the secretariat of the Personnel Responsibility Board.

RESPONSIBILITIES

As an administrator, you will support managers and employees in the department with various administrative matters. You will be responsible for monitoring and administering cases that come into the department's inbox as well as handling referral cases, record-keeping, and dispatching decisions, as well as redistributing cases. You will also be responsible for bookings and preparations for meetings. Furthermore, the role involves managing permissions in IT systems, delegations, invoices in financial systems, orders in procurement systems, and mail handling. You may also participate in administrative aspects of the process for preparations for the Chief Legal Officer and handle all administration related to new hires and terminations. The position is a fixed-term employment for about 1 year.

QUALIFICATIONS

We are looking for someone with a strong interest in service and who can handle administrative tasks independently and with high quality. You have an interest, willingness, and ability to help others and strive to deliver solutions. You work well with others and relate to them in a smooth and attentive manner, while also being able to take responsibility for your task, structure your work approach, and drive your processes forward independently. In your work, you are meticulous and structured, but can quickly adapt and adjust to changing circumstances and see opportunities in changes.

It is important for us that you share the fundamental values of the Swedish Prison and Probation Service regarding a humane view of humanity, respect for the individual, and belief in the human will and ability to develop. You are also aware of and understand how background, culture, and group affiliation affect yourself and others. Furthermore, you are expected to contribute to ensuring that everyone is treated equally with your approach. We place great emphasis on personal suitability.

We are looking for someone who has:

• A completed upper secondary education with a focus on administration, economics, or another area that the Swedish Prison and Probation Service deems relevant
• Several years of experience in administrative work in the public sector
• Experience in actively contributing to the development and efficiency of your role
• Familiarity with working in Proceedo and Heroma or other similar systems for financial and personnel administration
• Very good computer skills
• Knowledge of Microsoft Word, Excel, and PowerPoint
• The ability to express yourself well in spoken and written Swedish

It is an advantage if you have:

• Experience in administrative work in government operations
• Knowledge of record-keeping
• The ability to express yourself in spoken and written English

OTHER

The Swedish Prison and Probation Service has chosen to remove the personal letter and replaced it with selection questions that are relevant to the position. The answers to the selection questions and your CV will determine if you are qualified to proceed in the process.

To be considered for employment within the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security, and confidentiality awareness, and you must comply with applicable laws. This means that you uphold democratic values and the state values that apply to the operations of the Swedish Prison and Probation Service.

Some positions are classified in a security class, and a security review with a background check will be conducted before a hiring decision is made. For certain security-classified positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants with diverse backgrounds and experiences. Read more about the security review at: security review (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/).

The position may involve military placement within the Swedish Prison and Probation Service. Read more about military placement at: military placement (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/).

Individual salary setting applies.

Probationary employment may be applied.

The Swedish Prison and Probation Service strives for a balanced gender distribution and increased diversity.

To submit your application, click on the application link in the advertisement. Questions about how to apply and submit your CV should be directed to Visma Recruit. Questions about specific jobs will be answered by the contact person mentioned in the advertisement.

We kindly but firmly decline direct contact with staffing and recruitment companies as well as salespeople of recruitment ads. The Swedish Prison and Probation Service has contracted agreements.