Vacant job

In Vingåkersbygden, we are close to each other, nature, and a wide range of cultural and recreational activities all year round. Here, you will find rich cultural environments, good communication from nearby cities, and the country's largest outlet for branded clothing. Vingåkers municipality is developing the community and public services for the future.

JOB RESPONSIBILITIES

The role includes a wide range of tasks where you combine administration with finance, coordination, and communication. You are a central support function for both managers and colleagues, contributing to structure, service, and efficient workflows in two operations that make a significant difference for children and young people.

You will be responsible for student registration, admissions, and queue management, ensuring that statistical reporting and documentation run smoothly. You will continuously work with personnel administration, such as checking and reporting data to the payroll department, absence reporting, and preparing documentation for hiring decisions.

The financial work includes invoice management, coding, accounting orders, updating financial data, ordering and purchasing materials. You also support management in planning and follow-up, such as budget work, state grants, and monitoring various cases.

The position further includes administrative support to management, such as extracting statistics, school documentation, schedules, record-keeping, archiving, and various types of mailings. You coordinate internal and external projects and act as a contact person for schools, associations, and other cultural actors.

Your work also includes responsibility for the authority's mailbox, mail and phone management, and you contribute to good communication via, for example, the website and work with system administration in various digital systems, such as PMO, W3D3, Study along, as well as payroll and student administrative systems.

QUALIFICATIONS

We are looking for someone with post-secondary education focused on administration, management, or finance, along with relevant experience. For the position, you must be able to express yourself fluently in Swedish, both spoken and written, and have good IT skills.

Experience in school administration is an advantage. If you have worked in financial systems and have experience with invoice management and personnel administration, that is a plus, as well as experience with the payroll system Visma and Extens, Dexter, IST Learning, and W3D3.

We expect you to have a strong commitment and to be an obvious support function for both management and employees. You are service-oriented, structured, and meticulous with the ability to manage several processes simultaneously. You appreciate taking your own initiative, see what needs to be done, and actively contribute to developing work methods and routines. Good collaboration skills and a positive, solution-focused attitude are essential for success in this role!

ADDITIONAL INFORMATION

The appointment to the position will be based on the information you provide, so it is crucial that you are careful when filling out your application. We see diversity as a strength and therefore welcome applicants from different backgrounds.

We make active choices regarding advertising placements, potential support, and selection methods for each recruitment. Once we have published an ad, we will not purchase services or ads for an ongoing recruitment, and therefore we kindly ask for no such contacts.