HR Administrator at the Swedish Prison and Probation Service in Stockholm

The Swedish Prison and Probation Service is growing – we are building new facilities, renovating, and expanding, and we are now looking for more employees. Our most important goal is to reduce recidivism – to break the vicious cycle. If we succeed, society will be safer and more secure for everyone. We are the authority responsible for prisons, probation, remand facilities, and client transport.

The Transport Department (TA) is tasked with transporting and supervising incarcerated individuals. These are clients of the Swedish Prison and Probation Service who are moved between remand facilities and prisons, to court hearings, and hospitals, among other places. TA also transports incarcerated individuals for entities such as the Police, the National Board of Institutional Care, the Migration Agency, and psychiatry. Learn more here: Transport Department (https://www.kriminalvarden.se/fangelse-frivard-och-hakte/kriminalvardens-transportavdelning/).

We are now looking for you to work as an HR Administrator in our newly opened transport section in Stockholm (Farsta). The section in Farsta is located in Farsta Strand. Approximately one hundred correctional officers and several administrators and caseworkers will work in the section. The operations will be led by a section manager along with three correctional inspectors.

Interviews will be conducted physically on-site in Stockholm during week 5, January 29 + January 30, 2026.

JOB DESCRIPTION

As one of two HR Administrators, you will be responsible for managing the transport staff's registrations in Heroma (checking and approving or rejecting these). You will support the transport staff with handling questions in Heroma regarding travel expenses, wellness/healthcare, assignment registrations, and other inquiries. The role also includes updating the staffing file, managing negotiated schedules, and handling individual agreements according to current routines when, for example, changing schedules.

Additionally, the role involves handling daily sick and wellness notifications, informing managers and planning, updating statistics, monitoring medical certificates, and notifying desired short-term leaves to planning.

You will also assist in producing certain HR statistics, order employment contracts for new employees, and manage administration arising from schedule management/staff planning. You will respond to simpler contractual questions from our employees. You will also have a special responsibility for inventory and ordering supplies to ensure our office stock is equipped with everything from pens to uniform items.

The work involves many contacts with other professional categories. You will work closely with managers in the local management group and the local planning organization. You will also have contacts and collaborate with the security section and the authority's central administrative support as well as the Swedish Prison and Probation Service's service center.

You will have good support and a sounding board in your colleague and your manager.

The section in Farsta is planned to open in May 2026, and most of your introduction will take place at the transport section in Solna during the spring. The section in Farsta is located in Farsta Strand. Approximately one hundred correctional officers and several administrators and caseworkers will work in the section. The operations will be led by a section manager along with three correctional inspectors.

QUALIFICATIONS

We are looking for someone who enjoys collaborating, has a high service level, and is driven. You adapt easily to changing circumstances. You are attentive, accommodating, and take responsibility for your tasks. You are a structured person, and planning, order, and tidiness are some of your strengths. It is also important for us that you share our values, such as the belief in people's willingness and ability to develop and a respectful approach towards everyone. Since the operations in Farsta are under construction, it will mean that you, together with your colleagues, are expected to establish routines and working methods for HR administration.

We are looking for someone who has:

• Completed upper secondary education or other education combined with work experience that the employer deems relevant.
• Experience in HR administrative work.
• The ability to express yourself well in spoken and written Swedish.
• Good computer skills.

It is advantageous if you have:

• Experience with Heroma.
• Experience working with government collective agreements.
• Knowledge of laws and agreements (labor law, working time regulations, policies, etc.).
• Experience working within the Swedish Prison and Probation Service.

OTHER

The Swedish Prison and Probation Service has chosen to remove the personal letter and replace it with selection questions that are relevant to the position. The answers to the selection questions and the CV will form the basis for whether you qualify to proceed in the process.

To be considered for employment within the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security, and confidentiality awareness, and you must comply with applicable laws. This means that you uphold democratic values and the state values that apply to the operations of the Swedish Prison and Probation Service.

We have high demands on our employees' security and confidentiality awareness. To work with us, you need to undergo a security screening in accordance with the Security Protection Act. The position is classified in a security class, and a security screening including a security interview with a background check will be conducted before a hiring decision is made. During the security screening, you will be investigated as a person, your background, and your relationships from a security perspective. You will receive more information about the security screening and any forms to sign during your employment interview. Read more about the security screening at: Security Screening (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/).

The position may involve military placement within the Swedish Prison and Probation Service. Read more about military placement at: Military Placement (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/).

Individual salary setting applies.

Probationary employment may be applied.

The Swedish Prison and Probation Service strives for a balanced gender distribution and increased diversity.

To submit your application, click on the application link in the ad. Questions about how to apply and submit your CV should be directed to Visma Recruit. Questions about specific jobs will be answered by the contact person specified in the ad.

We kindly but firmly decline direct contact with staffing and recruitment companies as well as sellers of recruitment ads. The Swedish Prison and Probation Service has contracted agreements.