Executive Secretary to the Staff Department

The Swedish Armed Forces is in an expansion phase and on a significant growth journey. Here you have the opportunity to work in a dedicated and close-knit team where you can develop while contributing to the organization’s development journey. Does this sound like something for you?

About the Department

The Staff Department (J0) works with management and staff support in areas such as command, traditions, ceremonies, and communication. The department consists of a department head, executive secretary, operations officer, communications manager, and communicator. The work within the department is broad and varied.

Main Responsibilities

As an executive secretary, you will work as a coordinator for the commander, planning the calendar of the Northern Military Region with meetings, visits, and travels. You need to be proactive and detail-oriented while also seeing the bigger picture. The role involves extensive contact both within the Armed Forces and with civilian authorities and organizations. It also means building trustful relationships internally and externally. You will provide support to management in both administrative and practical tasks. It is important that you take initiative and have a high work capacity; to succeed in this role, you should be unpretentious and flexible, with the ability to switch between strategic and operational work.

REQUIREMENTS

Qualifications

• High school diploma with passing grades
• Relevant experience in an administrative role
• Driver's license B
• Good computer skills and proficiency in the Office suite

Personal Qualities

You who apply for the position are driven and stimulated by problem-solving and enjoy having varied tasks and multiple projects running simultaneously. You are comfortable working independently and taking significant personal responsibility while closely collaborating with others. The work requires high personal integrity, good prioritization and organizational skills, along with good stress resistance. Great emphasis will be placed on personal suitability.

DESIRABLE

• Experience in coordinating, planning, and organizing
• Management support
• Personnel administration

For the agency's mission to be successful, it is assumed that all employees act according to the values that exist. The Armed Forces' values uphold the equal worth of all people, justice, and equality, and promote democracy and human rights (read more at www.forsvarsmakten.se).

Other

Employment type: Permanent. The Armed Forces applies a six-month probationary period for those who are not employed by the agency.
Employment rate: Full-time.
Work location: Boden.
Civilian position.
Business trips within the region as well as evening and weekend work may occur.
Start date: By agreement.

Inquiries about the position and information about the recruitment process

Please contact Stina Kurkinen at FM switchboard 08-788 75 00. The application deadline is set with consideration for holidays over Christmas and New Year.

Union Representatives

Union representatives can be reached via the FM switchboard 08-788 75 00.
SEKO/F: Susanne Thunberg
OFR/S Defense Union: Annelie Forshage
OFR/O: Malin Scharffenberg Kahlke
SACO: Sture Sundqvist

Application

Welcome with your application by 2026-01-07. Your application should include a CV and a cover letter explaining why you are suitable for this position and answers to the specified selection questions.

Applications for this position will only be accepted via the Armed Forces' website.

Information about the Armed Forces and the recruiting unit:

The Northern Military Region (MR N) is responsible for territorial command in the four northern counties.

The region consists of a staff and five training groups. Operations extend from Kiruna in the north to Härnösand in the south. At MR N, there are seven home guard battalions and several support functions.

In the Armed Forces, there is a strong value foundation based on openness, results, and responsibility. Professional development and personal health are valued and encouraged. There are good opportunities for internal career mobility, wellness, and a good balance between work and private life.

Employment with us means placement in a security class. Typically, Swedish citizenship is required.
Security clearance with background checks will be conducted before employment according to Chapter 3 of the Security Protection Act. Employment includes an obligation to be placed in wartime. The implications of this vary depending on the type of position.

To the application for employment, a CV and a personal letter must be attached. If you proceed in the employment process, certified copies of grades and certificates must always be presented.

Calls from external recruitment companies and salespeople are not welcome.