Operations Coordinator for Leading Pharmaceutical Development Company

On behalf of our client, we are looking for an experienced and proactive Operations Coordinator for a leading pharmaceutical development company in Lund. The assignment starts immediately and lasts until August 2026.

This is a role for you who thrives close to the core of the business, who holds processes together, coordinates flows, and makes complex research and development environments function efficiently. You will work in an international organization where quality, accuracy, and structure are crucial.

About the Position

You will be the hub of a research and development-oriented team, responsible for coordination, communication, and operational administrative processes. The role is broad, the pace is high, and you will have many points of contact both internally and externally.

Your Main Responsibilities

Meetings and Communication

• Manage agendas for management and functional meetings
• Coordinate meetings and support with presentation materials, information dissemination, and meeting notes

Administration and Travel

• Approve timesheets and vacation requests in Aspia
• Handle travel expenses and reimbursements
• Be responsible for and coordinate travel bookings for relevant team members

Contract Management

• Support the contract management process, including template selection and contract preparation
• Coordinate workflows for contract review and ensure compliance with SOPs
• Manage supplier communication and follow-up
• Oversee signing processes in AdobeSign and ensure proper archiving in CMS

Support for Research and Development

• Coordinate larger internal meetings and events within Science and Clinic
• Maintain and update the R&D conference overview
• Manage sample deliveries for CMC
• Provide operational support to MRC and PRC processes

Other Responsibilities

• Ensure that administrative routines are followed and contribute to the development of work methods

Who Are You?

You work independently, stay one step ahead, and keep order in an environment where much is happening simultaneously. You are communicative, structured, and confident in a coordinator role with high demands for precision and professionalism.

We Believe You Have

• At least three years of experience in qualified coordinating or administrative work
• Very good ability to plan, prioritize, and organize
• Strong communication skills
• Fluent English in speaking and writing
• High IT proficiency and quick learning ability in new systems
• A positive, professional, and discreet demeanor
• Ability to build relationships and create trust

Meritorious

• Experience in coordinating larger meetings and events
• Experience in creating presentation materials
• Scientific interest or background
• Work experience from life science or healthcare

About the Company

A long and stable consulting assignment in a research-oriented and dynamic environment, where you will become a key person in the team's daily work and have the opportunity to contribute to structure, efficiency, and quality in an advanced organization.

Warm welcome with your application. Selection is ongoing, so please apply today by clicking on apply at https://www.poolia.se (https://www.poolia.se).

Poolia is a registered recruitment and staffing company, we are authorized by Kompetensföretagen and have quality-assured processes and routines.