Organizational Specialist for the Transport Planning Unit

The Swedish Prison and Probation Service is expanding – we are building new facilities, renovating, and adding to our operations, and we are now looking for more employees. Our primary goal is to reduce recidivism – to break the vicious cycle. If we succeed, society will be safer and more secure for everyone. We are the authority responsible for prisons, probation, remand centers, and client transport.

The Transport Department (TA) is tasked with transporting and supervising individuals deprived of their liberty. These are clients of the Swedish Prison and Probation Service who are moved between remand centers and prisons, to court hearings, and hospitals, among other places. TA also transports individuals deprived of their liberty on behalf of the Police, the National Board of Institutional Care, the Migration Agency, and psychiatric services. Learn more here: Transport Department (https://www.kriminalvarden.se/fangelse-frivard-och-hakte/kriminalvardens-transportavdelning/).

Each year, approximately 130,000 transports are carried out, of which about 5,000 are international. The department consists of 1,200 individuals divided into 4 units.

We are now seeking an Organizational Specialist for the Transport Planning Unit, located in Arvidsjaur or Solna.

Interviews will take place on December 18-19.

JOB DESCRIPTION

The planning operations in Arvidsjaur are organized into two workgroups, one for domestic and one for international transports. Within the international operations, there is also a group of administrators and specialists located at our office in Solna. Domestic planning is divided into 4 planning areas where there are administrators at all our larger offices.

Within each workgroup, our Transport Planners are responsible for planning transports based on established requirements for safety, efficiency, service level, and good resource management.

Your task is to support the managers of the unit and drive your own assignments with varied content. An important aspect of the job is to continuously collaborate with internal and external clients, colleagues within the planning group, and to some extent travel agencies and airlines. You will be responsible for all statistics within the unit and will also share our statistics according to given frameworks with our partners. You will relieve the managers by providing support in budget matters, handling ISAP, general inquiries that come to the unit, and some referral responses. You will coordinate issues and serve as a cohesive force for the unit in specific assignments.

You will monitor national-level issues that come to the unit. Operational development of the unit's processes in consultation with managers and other specialists, as well as quality assurance, is included in your assignment. You are expected to participate in the Management Group's meetings whenever possible.

Travel is regularly required in this position.

QUALIFICATIONS

To thrive in the role of Organizational Specialist, it is important that you are self-driven, pedagogical, and structured. You enjoy creating and maintaining good relationships, as a large part of the work involves collaboration both internally and externally with other authorities such as the police and the Migration Agency. Furthermore, you need to be meticulous and stress-resistant as there are periods of high tempo and workload.

We are looking for someone who has:

• Logistics education or experience in planning operations for at least 3 years
• Experience working with budgets
• Experience in operational development
• Excellent command of Swedish, both spoken and written
• Excellent command of English, both spoken and written
• Experience collaborating with the police, the Migration Agency, or similar authorities.
• Excellent IT skills

It is an advantage if you have:

• Additional language skills
• Experience from other areas within the Swedish Prison and Probation Service or another part of the justice system.
• Experience supporting managers in planning operations
• Experience working with quality controls
• Experience in leadership positions

OTHER

The Swedish Prison and Probation Service has chosen to remove the personal letter requirement and replaced it with selection questions relevant to the position. The answers to the selection questions and your CV will form the basis for whether you are qualified to proceed in the process.

To be considered for employment within the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security, and confidentiality awareness, and comply with applicable laws. This means that you uphold democratic values and the state values that apply to the operations of the Swedish Prison and Probation Service.

The position is classified in a security class, and a security clearance process, including a security interview with a background check, will be conducted before a hiring decision is made. During the security clearance, your personal background and relationships will be investigated from a security perspective. You must be a Swedish citizen but may have a foreign background. You will receive more information about the security clearance during your employment interview. Read more about the security clearance process at: Security Clearance (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/).

The position may involve military placement within the Swedish Prison and Probation Service. Read more about military placement at: Military Placement (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/).

Individual salary setting applies.

Probationary employment may be applied.

The Swedish Prison and Probation Service strives for a balanced gender distribution and increased diversity.

To submit your application, click on the application link in the advertisement. Questions about how to apply and submit your CV should be directed to Visma Recruit. Questions about specific jobs will be answered by the contact person indicated in the advertisement.

We kindly but firmly request no direct contact with staffing and recruitment companies or sellers of recruitment ads. The Swedish Prison and Probation Service has contracted agreements.