Vacant job

Do you want to be part of an exciting journey in a research-based biotech company? On behalf of our client, we are now looking for a colleague for a newly established office coordinator role who wants to help continue creating a well-functioning and pleasant workplace: both in physical and digital environments.

With responsibility for the office and a coordinating role within IT, you will be the heart of daily operations where you contribute structure, service, and support to colleagues, partners, and suppliers.

About the role: In this role, you are the hub of the organization, responsible for ensuring the office runs smoothly and that colleagues have the right conditions in their daily work. You will have a broad and varied role where you handle everything from office issues and supplier contacts to lighter IT matters.

You will be part of an engaged and close-knit team where collaboration, accountability, and humility are central. There is a strong culture, clear processes, and a warm welcome for those who thrive in a varied role.

Your responsibilities include:

• Responsibility for the daily function, well-being, and structure of the office
• Supplier contact and ordering for facility management services & other office operations
• Ordering and management of IT equipment, user accounts, and licenses in collaboration with external IT partners
• Support colleagues with IT issues
• Onboarding/Offboarding in connection with hiring & termination
• Assist with meeting bookings, travel, events, conferences, and other administrative tasks

We are looking for someone who: Has experience in a broad office role, preferably with elements of IT and administration. You are comfortable with Microsoft 365 and have an easy time understanding new systems. As a person, you are fundamentally service-oriented, curious, and have a knack for creating structure and order. Experience from the life science industry or biotech is a merit. Detailed qualifications:

• Experience in a similar office administrative role
• Knowledge & comfort in lighter IT-related issues
• Good knowledge of Windows & Office 365, as well as network administration.
• Ability to work independently and take initiative.
• Strong problem-solving skills and a service-oriented attitude.
• Good communication skills in Swedish and English.

About the Workplace The company is entrepreneurs and experts in global vaccine development, manufacturing, registration, and commercialization of biopharmaceutical products. Since 2013, it has had stable growth and expansion, where this new role will now be an important cog in the continued journey. At the Solna office, you will find the majority of your approximately 50 colleagues, but there are also branches in Norway, Finland, and other locations in Sweden. Employment This is a consulting assignment via Joyweek with the possibility of transitioning to a permanent position with the client company after six months. Therefore, you will initially be part of Joyweek and receive our support throughout your employment. We follow you closely and ensure that you thrive, develop & are supported. Both Joyweek and the client view this role as a long-term important part of the company's continued successes and operations, where your input in the role is highly valued. We care about your well-being and follow collective agreements; as an employee at Joyweek, you are also offered benefits such as advance vacation, wellness allowance, wellness hour & lunch card.

Other information Start: As agreed Extent: Full-time (potential opportunity for part-time if desired) Location: Solna Employment form: Consulting assignment via Joyweek, with the possibility of transitioning to the client