Vacant job

We are looking for Program Coordinators/Program Administrators for an authority within the Swedish power system.

The position is full-time, and a security clearance is required.

The assignment involves close collaboration with the client, which places high demands on flexibility and teamwork.

The Assignment

The authority is responsible for ensuring that the electricity transmission system is safe, environmentally friendly, and cost-effective. Approximately 1400 people work at the authority, the majority of whom are based at the headquarters in Stockholm.

The assignment includes work within one or more area and project programs within the Network division. The Program Coordinator will, with great personal responsibility and initiative, support program managers and lead project managers and contribute to the efficient execution of the program's administrative tasks.

The nature of the assignment is service-related, administrative, supportive, and coordinating. As a Program Coordinator, you have an important responsibility in supporting and relieving program management, especially with administrative tasks. The assignment involves significant personal responsibility, so the ability to independently plan and execute your work and make decisions within the role's area of responsibility is essential. You feel confident in drafting documents, administering, and working in various systems and can structure your own work methods to maintain order in the program's documentation throughout the program duration and support the incoming projects in keeping their documentation organized.

The Program Coordinator is also a vital part and information bearer in the program and is responsible for the program's internal communication. Part of the role is to ensure that the intranet pages for the program are kept updated.

In addition to being a support in the program, the Program Coordinator is part of a team of other Program Coordinators in the line organization that further develops the generic support for program operations.Responsibilities

• With great personal responsibility and initiative, support program managers and lead project managers regarding the program's internal communication.
• Be responsible for administrative tasks within the program (e.g., preparing presentations for steering groups, writing minutes, following up on actions, decision logs, meeting bookings, preparing meeting materials, record-keeping).
• Support Program Managers and lead project managers in updating documents such as program plans, decision materials, etc.
• Ensure that the Program documents according to requirements and routines.
• Ensure that reporting from and within the program is done according to requirements and routines.
• Ensure that deviations in projects regarding time, cost, and results are reported and followed up to ensure they are addressed.
• Establish and maintain program libraries and support systems.
• Support the program manager/management in planning, follow-up, timelines, procurement, resources, risk management, and other issues that arise within the program.
• Be responsible for the implementation of monitoring and reporting of agreed goals and key figures within the program and be proactive regarding the implementation of improvement measures and efficiency.

Requirements (NOTE, mandatory)

Academic degree in, for example, mechanical engineering, energy, urban planning, or infrastructure. At least 1 year of work experience in a similar role as a program and project administrator, project engineer, or coordinator. At least 2 years of work experience with MS Office programs such as Excel, Word, and PowerPoint.

Desirable

Bachelor's degree of at least 160 credits/240 ECTS (4 years) in, for example, mechanical engineering, energy, urban planning, or infrastructure.

2 years of experience in a supportive/similar role to projects, programs, or lines with actors in the public sector. 2 years of experience with project management models (e.g., PPS, PMI, Prince) or project management methodology.

About Us

Centio's overarching goal is to be a consulting company that offers smart and sustainable solutions that positively develop society.

Our employees are offered conditions tailored to the individual. This means that working hours, workload, workplace, and professional development are adapted as much as possible to the employee's needs.

Among our employees, you will find engaged individuals who are passionate about societal development. We work in small groups where you can contribute your experiences while also benefiting from others' knowledge and experience.

For us, well-being is important, and finding a healthy balance between work and leisure is essential. Therefore, we have a zero vision against stress and prioritize well-being and health.

Please read more about us at centio.se.

Please send your CV in Swedish.

We look forward to your application!