Social Services Hisingen is Hiring a Committee Secretary

Socialförvaltningen Hisingen is part of the social services in the City of Gothenburg. We are one of four social administrations. We work purposefully to create a better everyday life for the residents of Hisingen.

We offer support in individual and family care, social emergency services, assistance with addiction issues, and integration matters. We also work with recreational activities and preventive work regarding public health, community planning, local safety work, and integration issues.

Do you want an important and meaningful job where we all together develop the Social Services Hisingen? Welcome with your application!

JOB RESPONSIBILITIES

Socialförvaltningen Hisingen is now looking for a committee secretary for the individual committee. The position involves primary responsibility for the process surrounding the work in the committee and being an expert and sounding board for managers and caseworkers in legal matters related to the committee. You are responsible for supporting managers and ensuring that the process related to the delegation of decision-making authority within the administration and the reporting of delegation decisions to the social committee functions properly.

As a committee secretary with us, you will be part of the Secretariat Unit and the Staff Department. The Secretariat Unit is responsible for matters related to the committee, subcommittees, registration, and archives. The rest of the department is responsible for legal issues, communication, security and crisis preparedness, data protection and information security, real estate and premises, as well as IT. We have just over 25 people in the department, and the department head is part of the management team.

As the committee secretary for the individual committee, you will work closely with both politicians in the individual committee and managers and caseworkers within social services. You will be responsible for preparing and serving as secretary at the individual committee's meetings, which means ensuring that documents for the committee are legally correct, that you prepare the agenda and send out invitations and documents to members and officials, as well as writing and finalizing minutes. You will also dispatch decisions and handle other tasks commonly associated with a meeting.

Your closest colleagues are the two committee secretaries of the administration, one responsible for the committee and one responsible for the individual committee, and you will cover for each other in case of absence. You work closely together and are a team for the political case process with the goal of creating efficient decision-making and case processes.

Your tasks also include keeping the administration updated on developments in the field, such as relevant laws and regulations, preparatory works, judgments and decisions, as well as guiding documents from authorities and organizations. You are responsible for ensuring that necessary information, guidelines, and routines for your area of responsibility are available and communicated to the relevant target groups.

In 2025, Socialförvaltningen Hisingen will introduce a new diary and case management system. The Secretariat Unit will continuously hold training sessions for the administration's caseworkers. As the committee secretary for the individual committee, you will be responsible for planning and execution together with your colleagues in the unit.

QUALIFICATIONS

For this position, we are looking for someone with a degree in public administration, political science, law, or another education that the employer deems equivalent. You have good knowledge of the Local Government Act, Administrative Procedure Act, and Social Services Act.

Experience as a committee secretary or in public authority within social services is an advantage.

You are keen to ensure that your work is performed correctly and thoroughly while not leaving anything to chance. You have the ability to focus on details. You check and follow up your work to ensure it maintains a high quality.

You have the ability to work together with others to perform tasks and achieve goals. By being interested and creating understanding for others, you contribute to a respectful work environment. You understand the common mission, act accordingly, and contribute to the whole.

You have the interest, willingness, and ability to help others, and you strive to present solutions. You are keen to find out what expectations exist among clients and other stakeholders and follow up to ensure these are met. You are balanced, positive, and observant in your customer interactions.

You act independently based on what the situation requires and have the ability to make independent decisions within the framework of your assignment.

You set clear goals and plan activities and projects in good time. You use time effectively and work systematically, organized, and methodically. You ensure that the work is completed and follow up on the results.

Warm welcome with your application!