Vacant job

Are you looking for a role where you can combine your sense of structure with creativity?

As a coordinator at the building and environmental office, you will have a versatile assignment where you play a key role in supporting both colleagues and management.

Do you thrive in an independent role while having many points of contact and collaborations with friendly colleagues? Apply to us!

We offer you

With us, you will have a varied assignment consisting of both routine tasks and more complex issues, which you will perform with a high degree of independence. In Upplands Väsby municipality, we believe in employee engagement, where your commitment and responsibility are encouraged and utilized. Together, we work every day towards our overarching goal - to deliver the best possible municipal service to the residents and businesses of Väsby.

About us

You will be part of the building and environmental office's staff, whose mission is to support management and the office's other three units: building permits, environment, and geodata with administration, information management, and information security, system management, and planning and follow-up. The staff also includes a system administrator and a unit manager who, in addition to leading the staff's operations, is also the office's operational controller. Organizationally, the staff is directly subordinate to the office manager.

About the position

The main focus of the coordinator position is information management and information security as well as administrative tasks such as:

• Being the office's information management coordinator (IFS): providing advice and support to the units regarding confidentiality, public documents, and establishing archive descriptions
• Being the office's data protection coordinator and information security coordinator: contact person for issues regarding GDPR and information security
• Driving and coordinating the office's work with information classification and delivery to the municipal archive
• Handling supplier invoices: coding and approval
• Monitoring the functional mailbox and releasing public documents
• General office administration for the entire office: bookings, handling orders and deliveries

As the office works with continuous development of our services, it is an advantage if you are interested in process development within the administrative area. Since the staff is a small unit, there may be additional assignments over time, such as fire safety inspector, environmental representative, and other similar tasks.

Are you the one we are looking for?

We are looking for someone who has:

• Post-secondary education or work experience deemed suitable for the assignment by the employer
• Experience working in a municipality or government agency with similar tasks
• Experience or education in information management/information security/archive issues
• Knowledge of the laws and regulations governing municipal operations such as the Local Government Act, the Administrative Procedure Act, and the Public Access to Information and Secrecy Act

It is meritorious if you have:

• Experience in financial administration (we work in the financial system Raindance)
• Worked on the development of administrative processes
• Established routines for administrative tasks

As a person, you are secure and collaborative, being open and responsive to the needs of the organization and contributing your own experiences and knowledge. You appreciate providing service and support to both colleagues and the residents and businesses of Väsby who need your service and expertise. Furthermore, you are structured, which for us means that you have a good ability to work according to clear processes and governing documents with a focus on common goals. We also believe that you need to be proactive and solution-oriented to fit into the role, as you independently and together with your colleagues find solutions to various challenges.

Application

We only accept applications via our recruitment system. Background checks may occur during the recruitment process.

Upplands Väsby municipality is a Finnish administrative area, so please inform us if you are Finnish-speaking.

With us, you will receive secure employment conditions as well as various employee benefits, including wellness grants and favorable offers through our benefits portal. More information can be found on our website (https://www.upplandsvasby.se/jobb-och-foretagande/jobb-och-praktik/kommunen-som-arbetsgivare.html).

Warm welcome to your application!