Vacant job

Umeå University is one of Sweden's largest institutions of higher education with over 37,000 students and approximately 4,700 employees. The university offers a variety of high-quality programs and world-leading research in several scientific fields, including the groundbreaking discovery of the CRISPR-Cas9 gene-editing tool, which was awarded the Nobel Prize in Chemistry. At Umeå University, everything is close. Our cohesive campus makes it easy to meet, collaborate, and exchange knowledge, fostering a dynamic and open culture.

The societal transformation and significant green investments we see in northern Sweden create enormous opportunities and complex challenges. For Umeå University, it is about conducting research on – and in – a society in transition. It is also about delivering education for regions that need to expand quickly and sustainably. This is where the future is created.

Are you interested in learning more? Read more here (https://www.umu.se/jobba-hos-oss/om-universitetet-som-arbetsplats/).

The Faculty of Medicine is one of the largest faculties at Umeå University and attracts many students with a comprehensive range of programs in medicine, dentistry, health, and care. We offer a well-developed research infrastructure and an inspiring, dynamic environment with leading research. Our close collaboration with the four regions in the Northern Healthcare Region is seen as a significant mutual asset for developing research and education and ensuring access to our future healthcare personnel.

The Department of Medical and Translational Biology is seeking an administrative officer.

The position is a temporary contract for 8-10 months, starting by agreement.

Description/Responsibilities

As an administrative officer, you will be part of the administrative team at the department, providing operational and administrative support. You will have the opportunity to work in a broad role alongside engaged colleagues and learn new skills and knowledge.

Your tasks will include, among other things, financial and personnel administration as well as other administrative duties.

Financial administration includes, among other things, invoice management, registry maintenance, and accounting entries. You will assist with fee management, travel reimbursements, and other financial tasks that may arise based on the needs of the operation.

Personnel administration includes, among other things, working with the HR administrator to manage teaching assistants and scholarship holders, administering LAS notifications, convening for collaboration, taking meeting minutes, coordinating onboarding/offboarding, and other personnel-related tasks that may arise based on the needs of the operation.

Other administrative tasks may also occur, such as access cards and connections, information emails, and newsletters.

Qualifications

We are looking for someone with at least a high school diploma. You have good knowledge of the Office suite and are accustomed to working with administrative systems. The job requires a good ability to express yourself verbally and in writing in both Swedish and English.

We are looking for a flexible, driven, and responsible person who can work independently. You should have a good ability to plan and organize your own work. Since the job involves many contact points, good collaboration skills and a high sense of service are expected. Therefore, great emphasis will be placed on personal suitability.

Experience of several years of administrative work is advantageous. Experience in a similar role at a college/university is also advantageous.

Conditions

The position is a temporary contract for 8-10 months, starting by agreement. Your application must be registered via the e-recruitment system Varbi no later than 2025-04-14. The application should be written in English or Swedish and must include:

• A personal letter explaining why you are applying for the position
• CV/Resume
• Name and contact details of two references
• Documentation of formal qualifications (grades, degree certificates, course certificates, etc.)
• Other documentation (employment certificates, documentation of experience, etc.)

For further information about the position, please contact Administrative Manager Kristoffer Skarström kristoffer.skarstrom@umu.se (mailto:kristoffer.skarstrom@umu.se).

Welcome with your application!

Umeå University aims to provide an equal and equitable environment where open conversations between people with different backgrounds and perspectives lay the foundation for learning, creativity, and development. We therefore welcome individuals with diverse backgrounds and experiences to apply for the current position.

To staffing and recruitment companies and to you as a salesperson: We kindly but firmly request no direct contact with staffing and recruitment companies or sellers of additional job advertisements.