Administrative Assistant at Södra Källtorp

Do you want to be part of our workplace where we value knowledge and care? We work every day for the values of Västerås city, Always the best possible meeting, which means that all meetings with customers, employees, clients, and relatives should be characterized by knowledge and care.

Your Responsibilities

As an administrative assistant, you play a key role in the organization when it comes to planning the daily work. Together with your assistant colleague, you are responsible for scheduling, staffing, planning interventions, and handling orders, to name a few areas.

You and your colleague work closely together with constant communication. You also collaborate closely with the unit manager and department heads and have regular weekly meetings to review vacations, schedules, and self-service, among other things. You also participate in city-wide meetings with other assistants in the city where we learn from each other and share experiences. There, you are attentive and can absorb good examples, and you enjoy sharing your successful working methods.

Being an administrative assistant with us means many contact points in the job. Södra Källtorp is a large nursing home, and you meet daily with staff, users, relatives, and receive deliveries and external healthcare personnel, for example. Additionally, your days include many phone calls and emails with internal and external collaboration partners. Even when the pace is high, it is important that you can maintain your service level and good demeanor. Your interest in other people and creating relationships is clearly noticeable.

Your Competence

Södra Källtorp operates around the clock, making scheduling complex. We therefore see it as an advantage if you have experience in scheduling and intervention planning. If you also have experience in care and staffing work, it is a significant benefit for the position. You thrive in a coordinating role and have a strong commitment to our elderly. You are clear in your communication and will greatly benefit from your good structure when coordinating the daily operations of the nursing home. Since no day is like the other, it is important that you are flexible and enjoy varied tasks. You have a completed high school education and previous experience in administrative work. Since you will handle various data systems daily, you need to have good digital skills; if you also have experience with Time Care, Epsilon, and safety-creating technology, it is advantageous.

We Offer

Södra Källtorp nursing home has 120 places spread over three floors. 100 places are for people with dementia, and the remaining 20 places are for elderly care. We are proud of cutting-edge technology and facilities that are well adapted for the target group in both design, material choice, and color scheme.

We are proud and happy about our pleasant unit; we have an activity leader who fills the days with life through activities. We might light the grill, watch football and bake pizza, or take a walk to the chickens in our garden and collect eggs. There is a lot of community, and we like to meet across property lines with our closest neighbors, which include a daily activity center, a preschool, and a sheltered housing.

Here, you become part of something bigger! With warmth and respect, we show initiative in both big and small matters. We live our values in our interactions with each other and those we serve. Every day, all year round, we ensure that Västerås functions. Together with your approximately 11,500 colleagues around the city, you will have Sweden's most important job.

Read more about opportunities, career paths, and our offerings here: https://www.vasteras.se/jobbochkarriär (https://www.vasteras.se/jobbochkarri%C3%A4r)

Additional Information

Before you can be employed, you need to present an approved extract from the police's criminal record.

In connection with the interview, you need to verify your citizenship. You can do this with a passport or a personal certificate along with an ID document. If you are not a citizen of Sweden, the EU, EEA, or Switzerland, you must present proof of a valid work permit or be exempt from the requirement to have a work permit. Employment can only occur after verification of the work permit, which is required according to the Aliens Ordinance. All offers of recruitment and advertising assistance are declined.