Introduction

Do you want to contribute to the development and management of the Swedish Public Employment Service's premises, thereby enhancing the authority's physical work environment, accessibility, and safety?

We are looking for a driven operations coordinator who wants to support the management team in analysis, follow-up, and development work within the Local Supply unit.

Together, we get Sweden to work – do you want to be a part of us?

Mission of the Local Supply Unit

The unit is responsible for renting, managing, and developing premises for the Swedish Public Employment Service's operations, as well as having a national service responsibility for workplace-related services such as cleaning, fire safety, centralized access control, and mail services, among others. Additionally, the unit is responsible for developing, designing, and monitoring the authority's work in the area of physical security. The unit is also responsible for developing cross-authority instructions and manuals within its area of responsibility.

The unit has a budget responsibility for all costs related to the unit's operational responsibilities and personnel costs for the unit's employees.

The unit consists of about 40 employees and is divided into three sections – Local Planning, Local Projects, and Workplace-related Services. All have clear operational responsibilities.

We are now looking for an operations coordinator for the unit. As an operations coordinator, you report directly to the unit manager and are part of the unit's management team.

Job Description

As an operations coordinator, you support the unit manager and section managers in coordinating, analyzing, and developing the operations. Since the unit has extensive budget responsibilities, a comprehensive coordination responsibility regarding the budget, continuous forecasting, and outcome monitoring is included. You work both operationally and strategically to follow up on goals, processes, and efficiency. A central part of the role is to ensure that the operations are managed legally and in line with established goals. You are expected to take the initiative and implement activities that enable goals to be achieved and to drive development work within the unit. Collaboration in meetings and networks, both internally and externally, is an important aspect of the tasks. You are part of the unit's management team.

Our Offer

The position is a permanent full-time employment that may start with a six-month probationary period. The workplace is located in Solna.

We offer you the opportunity to work in a workplace that values work-life balance. You will have access to a generous vacation agreement, flexible working hours, and the possibility to work remotely up to 49 percent on an annual basis. We also include wellness during working hours and a favorable wellness allowance.

As an employee of the Swedish Public Employment Service, you also have access to professional development and career opportunities within the authority. Through our work, we contribute to an inclusive and sustainable society, where you have the opportunity to make a real difference for individuals and for society at large.

Basic Requirements for the Position

• University education of 180 credits (120 points according to the previous system) or equivalent experience deemed equivalent by the employer
• Documented experience in planning and conducting qualified follow-up and analysis work, as well as good experience in writing reports
• Documented experience in operational planning or operational management in a larger organization
• Experience working in public operations
• Experience in budget work as an operations controller/economic controller or similar roles, where budgeting and financial follow-up have been part of the tasks.
• Very good ability to express oneself in Swedish, both orally and in writing

Other Merits for the Position

• Experience in process mapping
• Completed the Swedish Public Employment Service's internal basic training and has at least three years of experience in similar work at the Swedish Public Employment Service
• Experience as a manager
• Experience with the Public Procurement Act and other procurement work.
• Experience from the real estate sector

The state value base guides us in our daily work. As an employee with us, you are expected to work fairly, impartially, and with high integrity, as well as contribute to maintaining and strengthening trust in our authority.

Application

Does this sound like a position for you? Welcome with your application by 2025-03-27.

Attach your CV specifying the years, months, and tasks for each employment, as well as certificates that support the requirements for education and/or work experience in your application. It is important that you answer the selection questions in detail and truthfully, so that we can get a clear picture of your experience. If the requested information is not provided, you risk being excluded from the selection. You do not need to submit a cover letter.

During the recruitment process, selection tests may occur. We will keep you informed throughout the recruitment process.

If you have protected personal information, please contact the recruitment partner named in the advertisement for assistance in submitting your application.

We actively work to be an authority free from discrimination. It is important to us that all competencies are utilized, and we welcome all applicants. We view positively if you have knowledge of any of our national minority languages.

Welcome to the job that gets Sweden to work! Here you work on behalf of the government for a labor market that helps people move forward. We unlock opportunities for job seekers to find employment and for employers to find their next employee. To achieve our goal, we need to collaborate, both within the authority and with various external actors across the country. Together, we drive change, develop new working methods, and create solutions that enable Sweden to continue moving forward.