Clerk, bookkeeping, invoicing

What does an office clerk in accounting and invoicing do? – Tasks and work environment

An office clerk specializing in accounting and invoicing primarily handles administrative tasks related to the company's finances. Common tasks include ongoing bookkeeping, management of supplier and customer invoices, reconciliations, and simpler financial reports. The role often involves contact with both internal and external parties, such as colleagues, suppliers, and clients. The work is mostly conducted in an office setting, using a computer and financial systems as daily tools. The work environment is characterized by structure, precision, and a certain level of time pressure, especially during monthly and annual closings.

Salary development over time

The salary for an office clerk in accounting and invoicing has steadily increased in recent years. In 2022, the average salary was 34,200 SEK per month, rising in 2023 to 35 500 SEK and further to 36 400 SEK in 2024. This development corresponds to a total increase of just over 6.4% over three years. The salary increase can partly be explained by a general appreciation of administrative roles, especially regarding digital skills and accuracy. Meanwhile, demand for these services has been relatively stable, but automation and new system solutions are affecting long-term staffing needs. The latest trend shows that wages continue to rise, albeit at a slower pace than in previous years.

Office clerk in accounting and invoicing salary – complete overview

• Average salary: 36 400 SEK/month
• Lowest salary: 29,400 SEK/month (male, municipal sector, post-secondary education shorter than 3 years)
• Highest salary: 38,000 SEK/month (female, private sector, pre-secondary education)
• Hourly wage: 219 SEK/hour (based on 166 working hours/month)
• Gender differences: Women earn 36 500 SEK/month, men 35 400 SEK/month (women earn 103% of what men do)
• Regional differences: Data on regional salary differences are not available

Education and qualifications

To work as an office clerk with a focus on accounting and invoicing, a high school education in economics or administration is usually required, sometimes supplemented with post-secondary courses. Practical experience with financial systems and invoice management is highly advantageous. Many employers also value certifications in bookkeeping and good computer skills. Self-study and online courses can complement and strengthen specific knowledge areas.

• High school education: Economics or business program (3 years)
• Post-secondary courses: Economics, bookkeeping, or administration (6–12 months)
• Certifications: Bookkeeping and invoicing systems
• Internship: Recommended during or after education
• Prerequisites: Good computer skills and proficiency in Swedish (spoken and written)

Common benefits and compensations

Benefits for office clerks in accounting and invoicing often include wellness allowances, occupational pension, flexitime, and the possibility of remote work. Some employers also offer training support, subsidized lunches, or staff discounts. Compensation beyond base salary may occur for overtime but are generally limited within administrative roles.

Competition and challenges

The competition for positions as an office clerk in accounting and invoicing is relatively high, partly due to an oversupply of applicants according to the Swedish Public Employment Service forecasts. Automation within finance departments and the implementation of smart systems have reduced the need for traditional administrative roles. At the same time, there remains a demand for meticulous and service-oriented employees capable of handling routine tasks and unexpected challenges. To stand out in the job market, experience and good references are often required. Over the next five years, demand for the profession is expected to decrease further, making continuous skill development important.

Tips for aspiring office clerks in accounting and invoicing

To succeed as an office clerk in accounting and invoicing, it is important to be meticulous and organized, as the work requires precision in numbers and document handling. Demonstrating initiative by learning new financial systems and staying updated on digital tools can make a significant difference during interviews. Good service orientation and communication skills facilitate collaboration with colleagues and external contacts. Flexibility is valuable, especially since tasks may vary depending on seasonal demands and company needs. Being solution-oriented and able to adapt quickly to changes makes the work more efficient and appreciated by employers. Showing responsibility by actively contributing to order and efficiency at the workplace is also advantageous. Working on personal development and networking within the industry can create new opportunities over time.

Key facts about office clerks in accounting and invoicing

• Education level: High school education in economics or administration
• Work environment: Office-based, often with flexitime and digital tools
• Typical employment form: Full-time, sometimes temporary or hourly employment
• Demand: 758 job openings in the profession, but limited opportunities in the long term
• Special skills: Bookkeeping systems and invoice management

Career paths and future prospects

After gaining some experience, an office clerk in accounting and invoicing can advance to roles such as finance assistant, accounting assistant, or payroll administrator. For those who continue their education, opportunities include becoming an accounting economist or controller. However, forecasts from the Swedish Public Employment Service indicate that job opportunities in the profession will decline over the next five years, with an oversupply of applicants. Broadening skills in digital financial systems and process development increases the chances of progressing within the finance and administration fields.

Frequently asked questions about office clerks in accounting and invoicing

• What does an office clerk in accounting and invoicing earn?
  - The average salary is 36 400 SEK per month, with an hourly wage of 219 SEK.
• Are there significant salary differences between men and women?
  - Yes, women earn on average 103% of what men do within the profession.
• What education is required to become an office clerk in accounting and invoicing?
  - High school education in economics or administration is most common, preferably supplemented with courses or certifications.
• What are the future prospects for the profession?
  - Projections indicate limited job opportunities and decreased demand over the next five years.
• What are the most common job tasks?
  - Bookkeeping, invoice management, reconciliations, and financial administration.
• Is there potential for career development?
  - Yes, further education can lead to roles such as finance assistant or accounting economist.
• How many job openings are there in the profession?
  - There are 758 job openings according to the latest data.