Vacant job

About the Swedish Prison and Probation Service

The Swedish Prison and Probation Service is growing – we are building new facilities, renovating, and expanding, and we are now looking for more employees. Our most important goal is to reduce recidivism – to break the vicious cycle. If we succeed, society will become safer and more secure for everyone. We are the agency responsible for prisons, probation, remand prisons, and client transport.

The Section for Information Management and Development is responsible for management and development within the area of information management. Our tasks include, among other things, producing governing documents, providing advice, and supporting organizational changes, changes in working methods and documentation, as well as the introduction or development of IT support with our competence. The group also includes functions responsible for the agency's process mapping and functions related to the management of collaboration spaces, case handling systems, and archive systems.

Job Description

As a specialist, you have a supporting role for the operations in its use of collaboration spaces. You provide user support, manage permissions, and participate in the creation of support and training materials for users. You also work with the management and maintenance of existing solutions in our collaboration spaces. The role also involves capturing improvement suggestions and needs from the operations. Together with others in the section, you participate in needs assessments and provide suggestions for improvements and changed functionality. You will work closely with additional specialists and others in the administration object. The Swedish Prison and Probation Service works with administration management inspired by PM3. In addition to work with collaboration spaces, tasks related to tools other than SharePoint may be included, as well as work in various assignments and projects related to information management.

Qualifications

We are looking for you who plan, organize, and prioritize work in an effective way, you structure your own approach and drive processes forward. You have interest, willingness, and ability to work well with other people, as well as help out when needed. Furthermore, you are guided by goal- and result-oriented thinking in prioritization, planning, and action. You dare to take initiative and start activities to achieve results.

For us, it is important that you share the Swedish Prison and Probation Service's basic values regarding a human view of humanity, respect for the individual, and belief in a person's will and ability to develop. You are also aware of and have an understanding of how background, culture, and group affiliation affect yourself and others. Furthermore, you are expected to contribute with your attitude to ensure that everyone is treated equally. We place great emphasis on personal suitability.

We are looking for you who have:

• Approved upper secondary education
• Experience as an operations specialist or equivalent for collaboration spaces in a SharePoint solution
• Experience in providing user support
• Very good knowledge of Office programs
• Very good knowledge of collaboration spaces in a SharePoint solution
• Very good ability to express yourself in speech and writing in Swedish

The following are also meritorious:

• Training as a SharePoint editor/administrator
• Experience in collecting, evaluating, and documenting needs from operations
• Experience in creating material for and conducting training for users of digital systems
• Experience in writing instructions/manuals or equivalent

Other

The Swedish Prison and Probation Service has chosen to remove the personal letter and replaced it with selection questions that are relevant to the position. The answers to the selection questions and the CV form the basis for whether you are qualified to proceed in the process.

To be eligible for employment within the Swedish Prison and Probation Service, you must meet high requirements regarding suitability, judgment, security and confidentiality awareness, and that you follow current laws. This means that you stand up for democratic values and the state values that apply to the Swedish Prison and Probation Service's operations.

Some positions are placed in security classes, and a security check with register control will be conducted before a decision on employment is made. For some security-classified positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants with different backgrounds and experiences. Read more about security checks here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/ (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/)

The position may involve war-time placement at the Swedish Prison and Probation Service. Read more about war-time placement here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/ (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/)

Individual salary setting applies.

Probationary employment may be applied.

The Swedish Prison and Probation Service strives for a balanced gender distribution and increased diversity.

To submit your application, click the application link in the advertisement. Questions about how to apply and submit your CV should be directed directly to Varbi. Questions about specific jobs are answered by the contact person specified in the advertisement.

We kindly but firmly decline direct contact with staffing and recruitment agencies as well as sellers of recruitment advertisements. The Swedish Prison and Probation Service has procured agreements.