Administrator for Functional Support – Help Create Structure and Quality!

Do you want a central and varied role where you contribute every day to creating structure, quality, and good service within Functional Support? We are now looking for an engaged and solution-oriented administrator who wants to help develop the operations together with managers and employees.

Here, you will become an important part of a competent and engaged team consisting of area managers, unit managers, support pedagogues, and administrative support. Together, we work to create the best possible support and conditions for our operations within LSS (Support and Service Act for Persons with Certain Functional Impairments) and social psychiatry.

As an administrator within Functional Support, you have a broad and significant role focused on administration, coordination, and service. You serve as an important support to managers and operations, contributing to a smooth and efficient daily workflow.

The work is varied, and you need to thrive in a dynamic environment where priorities sometimes change quickly. You will work both independently and in close collaboration with colleagues and management.

1 position(s).

RESPONSIBILITIES

The role includes, among other things:

• Working with scheduling and staffing planning in TimeCare
• Handling supplier accounts, invoices, as well as internal and external billing
• Preparing employment contracts and administering personnel-related tasks
• Monitoring employment time, seniority rights, and absence
• Handling time reports and employee lists
• Providing administrative support and service to managers and employees
• Coordinating and structuring administrative processes within the area
• Participating in development and improvement work to create smart and efficient working methods
• Being part of the area's management group

QUALIFICATIONS

To thrive in this role, you are service-oriented, structured, and appreciate a job with many contact surfaces. You work independently, take responsibility for your tasks, and have a non-hierarchical attitude where collaboration and good treatment are second nature.

You are proactive and have the ability to see what needs to be done. Even when the work pace is high, you work calmly, structured, and solution-oriented, with good skills in planning, organizing, and prioritizing your work. You actively contribute to a positive work climate and find it easy to collaborate with different functions.

We are looking for someone who has:

• Upper secondary education.
• Experience in administrative tasks in a similar role.
• Good computer skills and very good knowledge of Microsoft Office.
• Very good ability to express yourself in Swedish, both orally and in writing.
• Good administrative skills and experience in planning, organizing, and prioritizing your work.

It is meritorious if you have:

• Experience working within LSS or functional support.
• Experience with scheduling and staffing planning.
• Experience with the systems TimeCare, Personec P, Visma, and LifeCare.
• Experience in economic administration and invoice processing.

Employment type: Permanent position.
Duration: Permanent, ends: 2026-08-02.

Working in Hallstahammar Municipality means having a job that means a lot to many people. We deliver welfare to the municipality's residents regardless of what phase of life they are in; we take care of parks, clear snow, ensure the library is open, and that schools and elderly care function well.

When you start working with us, you become part of a team that together performs Sweden's most important job.

Hallstahammar Municipality's vision is to be a municipality where everything is simple and close, and where innovation and creativity are obvious. Here you find the good life in the proximity of the big city.

Hallstahammar Municipality is part of a Finnish administrative area, and we welcome applicants with knowledge of Finnish in speech and writing.

When applying for a job with us, it may be necessary for us to see a police record extract based on current legislation.

All offers regarding recruitment and advertising assistance are kindly but firmly declined.

You can view Hallstahammar Municipality's guidelines for wage formation, current salary ranges, as well as information on applicable collective agreements and employment conditions on our website: Wage Formation - Hallstahammar Municipality (#)