Vacant job

Are you a service-oriented and structured administrator who thrives in a dynamic environment? Do you have the ability to handle multiple tasks simultaneously and create order in complex contexts? Then this might be the role for you!

About the Role

As an Administrative Coordinator, you are responsible for providing qualified administrative support to managers, management teams, and employees. You play a central role in the operations by ensuring efficient administrative processes and contributing to the organization's ability to focus on its core business.

The role involves close collaboration with various functions and requires both independence and a proactive work approach. You will serve as a key contact person for administrative matters and support and guide the organization in internal processes, systems, and tools.

Responsibilities

In this role, you will among other things:

• Provide administrative support to managers, management teams, and operations.
• Coordinate meetings, activities, and internal initiatives.
• Support and coordinate administrative aspects of various projects.
• Act as an expert user of administrative systems and tools.
• Handle and approve orders, invoices, and other administrative matters according to established procedures and authorization rules.
• Inform and provide support regarding internal processes, systems, and working methods.
• Handle ad hoc tasks based on operational needs.
• In some cases, act on delegation from management and represent the operation in relevant contexts.
• Contribute to continuous improvements of administrative working methods and processes.

Who We Are Looking For

• Have experience in qualified administrative work, preferably in a larger organization.
• Are accustomed to working with multiple parallel tasks and prioritizing effectively.
• Have good system proficiency and an interest in digital tools and administrative processes.
• Communicate fluently in Swedish and English, both verbally and in writing.
• Are service-oriented, detail-oriented, and solution-focused.
• Have good collaboration skills and build trusting relationships.
• Work independently and take initiative.

Personal Qualities

To succeed in this role, we see that you are:

• Structured and organized
• Responsible and proactive
• Flexible and non-hierarchical
• Service-oriented with a professional attitude
• Solution-focused and quality-conscious

What We Offer

Here you will have the opportunity to work in a central and varied role where you contribute to the efficiency and success of the operations. You will become an important part of the organization and work in an environment characterized by collaboration, development, and commitment.

We look forward to receiving your application!