Vacant job

Do you want to contribute to one of Sweden's most extensive and socially critical airport expansions? We are now looking for a structured and service-oriented Procurement Coordinator for Swedavia's T5 PBI+ program at Stockholm Arlanda Airport.

This is a long-term consulting assignment where you will play a central role in supporting major infrastructure projects with financial administration, invoice processing, and follow-up – in an environment where precision, structure, and collaboration are crucial.

The assignment suits you if you thrive in a coordinating role within complex project environments and want to work closely with both project management and financial functions in a socially critical operation.

As a Procurement Coordinator, you will work at the program level and serve as a key administrative support for the entire T5 PBI+ program. The role involves handling and following up on invoices, ensuring correct accounting coding and approval workflows, and supporting the project organization in ordering and procurement processes.

You will work closely with the program coordinator and project controller, acting as a reference point in the invoice flow. A key part of the assignment is to ensure that invoices are handled correctly, that documentation is complete, and that cost tracking is conducted in a structured manner.

The assignment is carried out on behalf of Swedavia and is located at Stockholm Arlanda Airport. You will be employed as a consultant via Poolia, with the assignment starting in September 2026. We foresee the assignment becoming full-time in the long run, but initially during autumn 2026, we estimate the scope to be 50%. You will be working towards Arlanda and are expected to be on-site 80% of your working hours. The assignment may be extended after 2028-09-30, with two options of 12 months each.

We prefer that the consultant can work as a sub-consultant in the assignment.

In the role, you will among other things:

• Handle invoices including coding, approval workflows, and follow-up

• Ensure correct handling of invoice documentation, such as journals and project documentation

• Follow up that project members review and approve invoices in a timely manner

• Administer and handle procurement and order documentation

• Track accrued costs related to consultant procurement

• Compile procurement and cost reports at the program level

• Support project managers, program coordinators, and project controllers with financial administrative matters

We are looking for you who have several years of experience in administrative work, preferably in roles such as financial assistant, administrator, or similar. You are familiar with invoice processing and have a good understanding of financial flows in project environments. You have good knowledge of Microsoft Office and experience with business systems (IFS is advantageous). You have good proficiency in Swedish, both spoken and written.

You are precise, structured, and self-initiating, while also having a high service level and enjoying working with many contact surfaces. You have an aptitude for creating order in complex flows and ensure that processes are followed in a correct and efficient manner.

To succeed in the role, we see that you are:

• Self-initiating and responsible

• Structured and precise

• Communicative and clear

• Service-oriented with good teamwork skills

• Positive and contributes to a good work climate

The assignment is located within a security-classified operation at Arlanda and requires approved security clearance, including register checks. Security interviews and other background checks may be part of the process.

Swedavia owns, operates, and develops ten airports in Sweden. The organization plays a key role in enabling sustainable travel and developing the airports of the future. Here, public benefit is combined with innovation, where large infrastructure projects contribute to long-term capacity development and an improved passenger experience.

Poolia is an established recruitment and staffing company focused on matching the right competence with the right assignment. As a consultant, you will have the opportunity to work in exciting environments, develop your skills, and build a strong professional network.

You are covered by collective agreements, insurance, pension benefits, and offered support from a dedicated consultant manager throughout the assignment.