Vacant job

Organization Description

Do you want to be part of developing the future of workforce planning within the Social Services Administration?

The Social Services Administration in Gällivare Municipality is now looking for an Administrator for Workforce Optimization to join our management support organization. Here you will have a key role in developing scheduling, workforce planning, and digital working methods within elderly care, home care, and functional support.

We are looking for someone driven by analysis, development, and finding smarter solutions. You thrive in a role where you combine administration with development work and where your work makes a difference for both the operations, employees, and users.

The Social Services Administration consists of the Care and Support Department, the Functional Support Department, the Home Care Department, and the Assistance Unit. As support to these operations, the Management Support unit is responsible for scheduling, personnel planning, and recruitment across all three departments.

Job Responsibilities

In this role, you will among other things:

• Conduct workforce and schedule analyses and propose improvement measures.
• Develop working methods and digital tools within scheduling, workforce planning, and intervention planning.
• Work with the creation, quality assurance, and correction of schedules within care and support, home care, and functional support.
• Provide support to the operations' schedule support, especially regarding summer planning and major schedule changes.
• Implement system-technical changes based on the operations' needs.
• Educate and support managers within scheduling, workforce planning, and workforce optimization.
• Cover for other operation-close administrators within the management support unit as needed.

As an Administrator for Workforce Optimization, you will become part of the management support team and work closely with unit managers, schedule support staff, and other administrators to ensure efficient and sustainable workforce solutions.

Qualifications

We are looking for you who have at least a high school education within administration or other education that the employer deems equivalent.

We are looking for you who have:

• Experience working with scheduling and/or workforce planning.
• Good administrative skills and good knowledge of digital systems.
• Ability to analyze data and translate results into practical improvement proposals.
• Basic understanding of economics and how staffing affects the operation's resources.

The following are meritorious:

• Experience with the scheduling and recruitment systems Multi Access and Time Care Pool.
• Experience from care, support, or other personnel-intensive operations.
• Experience in change or development work related to staffing and scheduling.
• Knowledge of Sami, Meänkieli, or Finnish is meritorious as Gällivare Municipality is the administrative municipality for these national minority languages.

Personal Attributes

To succeed in the role, we believe you are:

• Analytical and solution-oriented.
• Structured and meticulous.
• Independent while enjoying collaboration.
• Pedagogical and confident in educating and supporting others.
• Engaged in developing operations and working methods. We place great emphasis on personal suitability.

What Gällivare Municipality Offers You

• Health promotion benefit in the form of strength training/group training/Dundret.
• Health promotion hour.
• Participation in the workplace's well-being fund.
• Membership in GKFF (Gällivare Municipality's Leisure Association).
• Opportunity for holiday exchange.
• Here you get the opportunity to influence the development of the Social Services Administration's workforce processes. You become part of an operation where collaboration, development, and innovation are in focus.

Read more here: gallivare.se/jobb-och-foretagande/jobb-praktik-och-ideellt-arbete-/jobba-inom-socialforvaltningen (https://gallivare.se/jobb-och-foretagande/jobb-praktik-och-ideellt-arbete-/jobba-inom-socialforvaltningen)

Terms of Employment

Permanent position, Full-time (100 %).

Salary

Monthly salary. Individual salary setting. State salary requirements in the application.

Application/Start Date

Attach a CV with your application. Original documents will be requested upon invitation.

Start date: Immediately or as agreed.

Application deadline: 2026-08-17.

Contact

Information provided by:

Amanda-Cecilia Vennström, Unit Manager

Phone: 0970-818482

Union Representative

Vision: [email protected] (mailto:[email protected])

We look forward to receiving your application!