Vacant job

At the Swedish Migration Agency, we work with one of today's major societal challenges – migration. We are a total of approximately 6,000 people here, and we have an unusually important job!

Administration Manager Public 360 – Build the next generation of information management at the Swedish Migration Agency

Do you want to lead the establishment of a completely new administration organization while simultaneously driving one of the Swedish Migration Agency's most important digitalization initiatives?

We are now looking for a senior Administration Manager for Public 360 – the Swedish Migration Agency's new document and case management system. This role is perfect for you if you want to combine strategic responsibility, business development, and system-adjacent work in an organization where digitalization makes a real difference.

You will join at an early stage and become a key person in establishing both working methods, structure, and long-term administration. This is not a role where everything is already in place – on the contrary, you will have the opportunity to influence how future information management should function within one of Sweden's largest authorities.

Public 360 is initially implemented for diary registration and handling of official documents, but the solution is an important part of the Swedish Migration Agency's continued development in document management, case management, and digital business development.

About the role

As Administration Manager, you are responsible for building and developing the administration of Public 360 together with the business operations, technical functions, and external suppliers.

The role is broad and combines:

• strategic administration management
• change management and business development
• coordination between business and IT
• supplier management
• system-adjacent work and administration control

You will, among other things:

• establish and further develop a sustainable administration organization
• drive the implementation and further development of Public 360
• coordinate work between business, technology, archives, legal, and security
• build up support, training, and superuser structures
• be responsible for dialogue with the supplier regarding roadmap, further development, and deliveries
• work with budget, prioritization, and planning within the administration
• contribute to the development of future digital working methods and information management at the authority

You will have great opportunities to influence both the solution, working methods, and direction forward.

Read more about working with IT with us: Work with IT (#)

We are looking for you who

We are looking for you who are driven, structured, and have a strong sense of personal responsibility. You are confident in leading work forward even when all frameworks are not yet set.

You easily create engagement and collaborations, and you thrive in roles where you need to coordinate different perspectives and get people to work towards common goals.

To succeed in the role, you also need to be communicative, non-hierarchical, and have the ability to switch between a holistic perspective and details.

We place great emphasis on personal suitability, where good collaboration skills, responsibility, and good judgment in complex technical environments are central.

We believe you have:

• several years of experience in administration management or similar leadership roles
• experience working close to business operations in larger organizations
• good understanding of the interplay between business, processes, and IT
• experience in supplier management and coordination of multiple stakeholders
• ability to create structure, drive change, and get things done

It is meritorious if you have experience with:

• Public 360 or other document and case management systems
• public sector or authority
• information management, diary registration, or case processes

Information

Employment type: Permanent

Working hours: Office hours

Location: Norrköping, some flexibility among the Swedish Migration Agency's locations may occur

Opportunity for remote work: Yes, partially based on the business's needs

Start date: By agreement

Benefits & conditions: Read about our employment benefits here (#).

Last application date: We conduct ongoing selections, but we want your application no later than July 5th.

Do you want to know more?

If you want to know more about the current role and unit, contact details for the responsible unit manager are provided further down.

About the recruitment process

For us, it is important that all competence on the labor market is utilized. We therefore welcome all applicants and strive for a balanced gender distribution and diversity. As a government authority, we recruit based on merit and skill. On arbetsgivarverket.se you can read more about what this means.

You do not need to attach a cover letter with your application, but we request that you answer the selection questions as clearly and thoroughly as possible so that we can make a fair assessment of your experience regarding whether you are qualified to proceed in the recruitment or not. In some recruitments, we also use tests to assess how well your skills match the position you are applying for. During a potential interview, you may also be asked questions related to security.

If you want to contact union representatives, contact details for Saco-S, Seko, and ST are found at the bottom of the page "Vacant Jobs and Interest Registration" on migrationsverket.se: Questions and answers about applying for a job at the Swedish Migration Agency.

To work at the Swedish Migration Agency, you must have the right to reside and work in Sweden on one of these grounds: Swedish citizenship (required for some positions), Nordic citizenship, EU citizenship, or permanent residence permit.

If you have protected personal data, or other information that you yourself assess as worthy of protection, you should contact [email protected] (mailto:[email protected]) before you make your application so we can tell you more about our security routines.

The Swedish Migration Agency's processing of personal data.

The Swedish Migration Agency's recruitments take place entirely under our own or procured suppliers' auspices. We therefore ask not to receive phone calls and emails from recruitment agencies and ad sales.