Vacant job

Are you someone who thrives in a coordinating role with many contact points and varied tasks? Read on and apply for this position!

About the role

This is an opportunity to take on an administrative key role in a project environment where you will play a crucial part in establishing structure and efficiency. You will be responsible for developing, documenting, and implementing routines that optimize the project's working methods and create a stable foundation for the operations. The role involves close collaboration with colleagues from various functions and specialist areas within the project. You will become an integrated part of a competent team and actively contribute to coordinating efforts for an efficient and well-functioning project flow. Here, you have the chance to be the hub of the network and ensure that important processes run smoothly.

Since the assignment is security classified, it is a requirement that you pass the security clearance check conducted. The position will be located in Luleå, Boden, Älvsbyn, or Arvidsjaur, making it particularly interesting for those already residing in the region.

What we offer is the opportunity to work with administration in a project that contributes to societal development. The assignment gives you valuable experience in project work in a dynamic environment, where you help create structure and coordination. It is an exciting assignment at a workplace with great responsibility and significance – perfect for you who want to develop and make a difference.

Responsibilities

• Schedule personnel and follow up on registrations
• Perform checks against access lists
• Sign for, distribute, and collect documentation, access cards, and keys
• Manage email and phone communications
• Ensure that various regulations and instructions are developed and followed
• Document management (diarization)
• Oversee the office environment: ensure there is coffee, fresh plants, and that it is generally a pleasant workspace

We are looking for you who

• Communicate professionally in Swedish, both verbally and in writing
• Hold Swedish citizenship
• Have good knowledge of Excel
• Live in the vicinity of Luleå, Boden, Arvidsjaur, or Älvsbyn
• Have a structured work approach and an eye for detail

It is an advantage if you have

• Previous experience working within construction and infrastructure projects
• Previous experience in administration

To succeed in the role, you have the following personal qualities:

• Calm and able to keep multiple tasks in mind simultaneously
• Feel comfortable taking on new tasks
• Service-oriented but with high integrity

Our recruitment process

This recruitment process is handled by Academic Work, and our client's preference is that all questions regarding the position are sent to Academic Work.

We apply rolling selection and will remove the ad when enough candidates have reached the final stage of the recruitment process. A CV is required when applying. We do not use cover letters as a selection method, so one is not needed. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the role and to promote equality, diversity, and a fair recruitment process.