Vacant job

Come closer - come to Nykvarn Municipality. With nature as your neighbor and the pulse of the big city just around the corner, there are 12,500 residents of Nykvarn whose lives are affected every day by what we do, and what you do. Our work rests on a stable foundation of trust, responsibility, engagement, and professionalism - for us, it is about working with both heart and mind. In Nykvarn, you are never just one of the crowd. No matter what shoes you wear or what steps you take, you become part of something bigger, where every workday builds the future. What is your next step?

Work at Nykvarn Municipality is characterized by caring for every employee, where we build respectful relationships that create security and engagement. We take clear responsibility by making well-founded decisions and maintaining a professionalism that drives the operations forward with a focus on the mission. We call this working with heart and mind.

Job Responsibilities

We are looking for an engaged and structured person who wants to take overall responsibility for our document management processes and develop future routines and templates, in a combined role as Chief Registrar and Municipal Archivist. In this role, you are responsible for ensuring that our processes comply with laws and regulations, and you actively work on developing and implementing clear guidelines for document management. As we are currently reshaping the role and how the Secretariat Department works, you will have the opportunity to help develop how it should look in the future!

The role includes, among other things, providing qualified advice and confidentiality assessments to the municipality's operations, and being a key person in creating a safe and efficient information environment. We see that you are analytical, have good communication skills, and experience in public administration or archival work. We offer you a good work climate and a learning environment where you get to be part of the development and are also expected to contribute to it. The work includes:

• Responsibility for processes regarding registration and archiving, as well as registering and diarizing incoming and outgoing documents.
• Develop and implement templates and routines.
• Support case handlers and other employees in matters concerning document management and the principle of public access.
• Ensure compliance with legislation and internal guidelines.
• Responsibility as Data Protection Officer (DPO), which involves monitoring and supporting the municipality's work to ensure GDPR compliance, as well as providing guidance on matters related to personal data processing.
• Ensure that the municipality's information management plans are followed.
• Responsible for the release of public documents in accordance with regulations.
• Responsible for confidentiality assessments prior to the release of documents.
• Contribute to good and efficient service.

About the Department

The Secretariat Department, together with the HR Department and the Security Department, forms the Administration (Staben), which reports directly to the Municipal Director.

The Secretariat Department includes the following responsibilities: municipal and board secretariat, registry, municipal archive, sustainability, and administrative vehicle responsibility.

Together with your colleagues in the Secretariat Department, you contribute to creating efficient and legally secure handling where document management processes follow current legislation. You will become a key person who ensures that information is handled in a structured and transparent manner.

Qualifications

To successfully take on the role, you have an academic degree in law, legal science, public administration, registry, archiving, or other education that the employer considers equivalent. We are looking for you who have documented experience working as a registrar in public operations, with special emphasis on the qualified application of the Public Access to Information and Secrecy Act and the Administrative Procedure Act. Furthermore, you have knowledge of the principle of public access, the Local Government Act, and other legislation governing municipal handling. The position requires a high degree of personal responsibility, that you are careful and structured as a person, with documented ability and habit of working in digital environments, as well as sorting and prioritizing complex information in an efficient manner.

Since the role involves extensive contact surfaces, you are distinctly service-oriented, have a positive attitude, and possess very good communication skills in Swedish, both in speech and writing. As a person, you are stable, self-reliant, and confident in your professional expression. You value collaboration highly and have the ability to support the organization in a non-hierarchical way with the best interests of the operations in focus. We also see that you are driven by engagement to identify development opportunities and drive digital processes forward. You have good IT knowledge and solid experience working in digital document and case management systems. It is an advantage if you have specific knowledge of the systems Lex and Artvise.

Other Information

We place great importance on personal suitability.

Nykvarn Municipality is a Swedish-speaking municipality in Finland, and we consider it an advantage if you speak Finnish.

Application

Do not wait with your application, interviews are conducted continuously during the application period!

We decline offers regarding advertising and recruitment assistance.