Vacant job

We are looking for a structured administrative resource for a long-term consulting assignment within major infrastructure projects in Gothenburg. The role is suitable for you who have experience in project administration, project planning, project management, or design/construction support within infrastructure, civil engineering, roads, railways, or similar technically complex project environments.

You will work closely with project management, technical resources, and other project functions. The assignment requires strong administrative skills, experience handling documentation, meeting structures, follow-ups, and handover processes, as well as the ability to work within a larger project organization.

Workplace and scope

The assignment is primarily carried out in Gothenburg, Region Västra Götaland.

Scope: Full-time, 40 hours per week.

Work is normally performed on weekdays, excluding holidays.

Workplace and computer are provided within the assignment. You must be able to work efficiently in digital project environments and handle Microsoft Office or equivalent tools.

Your main responsibilities

As administrative support, you will among other things:

• Provide administrative support to the project's main area.
• Act as an administrative support resource in projects within technically complex infrastructure.
• Support project management and technical resources with structure, documentation, and follow-up.
• Establish and drive handover processes.
• Coordinate and follow up on administrative activities.
• Prepare, update, and quality-assure meeting materials, minutes, reports, and other project documentation.
• Contribute to order in document management, deliveries, case flows, and project follow-up.
• Continuously report to the coordinating resource for the assignment.

Requirements

To be considered for the role, you must meet all the following requirements:

• You have a valid B driver's license.
• You can communicate fluently in Swedish, both orally and in writing.
• You can handle Microsoft Office or equivalent programs.
• You have a university or college education of at least 180 ECTS credits with a relevant technical or civil engineering focus, or other education and experience that can be assessed as equivalent.
• You have at least 2 years of experience in design or execution of project work.
• Your experience relates to, for example, project management, project planning, or project administration.
• Your experience is linked to road or railway infrastructure, or similar technical or civil engineering-related areas.
• You can prove your experience through a CV and a clear description of relevant assignments.

Meritorious experience

It is particularly meritorious if you have:

• Experience from major infrastructure projects.
• Experience from road, railway, tunnel, construction, or civil engineering projects.
• Experience in project administration in organizations with many stakeholders.
• Experience in document management, meeting administration, reporting, and follow-up.
• Experience in handover processes, final documentation, or operational handover.
• Experience working closely with project managers, construction managers, technical specialists, and contractors.
• Experience with digital project tools, document management systems, or follow-up systems.
• Experience from the public sector or larger client organizations.

Personal qualities

We are looking for someone who is meticulous, self-initiating, and structured. You thrive in a role where you create order, follow up on details, and help the project move forward. You need to be communicative, service-oriented, and confident in handling several parallel workflows. The role requires that you can work closely with both technical and administrative functions and quickly understand the project's needs.

Application

For us to quickly assess your profile, your application must include:

• An updated CV.
• A short description of how you meet the requirements.
• Description of at least one relevant assignment within project administration, project planning, project management, or design/construction support.
• Information about your availability and possible start dates.

Apply directly or by sending in your CV and requested information. Selection and interviews are conducted on an ongoing basis.

By applying for the position, you grant LetsGig AB the right to save your details according to GDPR to contact you regarding this and other relevant positions. You can withdraw your consent at any time.