Vacant job

About the Unit

The Air Staff supports the Commander of the Air Force in leading the air combat forces, including all wings and schools within the Swedish Air Force across all levels of the conflict scale. The Air Staff in Uppsala has a coordination section which includes a Staff Expedition (STEX). The Staff Expedition plays a central role in handling and distributing large volumes of incoming and outgoing cases and tasks daily across various case management systems. Both military and civilian personnel work at the Staff Expedition.

We are looking for a Staff Assistant who can support managers and staff officers in distributing and following up on cases and tasks within the Air Staff, as well as working with other administrative tasks related to the Air Staff and the Swedish Air Force.

About the Position

As a Staff Assistant at the Staff Expedition, your primary responsibility will be to distribute and follow up on cases and tasks in various command systems. You will represent the unit in connection with internal and external meetings, where you may occasionally be expected to manage technology – such as different types of video conferencing – and take minutes. You will support the section and the Air Staff during visits and other types of events. Together with your colleagues, you are expected to participate in various forums aimed at developing the Staff Expedition service at the Air Staff. You will have dedicated and competent colleagues to help you, and there are good opportunities for onboarding into the role.

Main Responsibilities

• Case management, distribution, and follow-up of tasks
• Sorting of documents
• Managing technology and taking minutes during meetings
• Support during visits and events
• Support for managers and staff officers in other administrative tasks.

Requirements

Qualifications

• Completed Swedish conscription, GMU (General Military Training), or equivalent military education with a passing grade
• Good ability to express yourself in Swedish and English, both orally and in writing
• Good computer skills with a special focus on the Office package, but also the ability to learn new systems
• Category B driver's license (manual transmission).

Personal Attributes

We are looking for someone who is responsible, structured, and meticulous. As a Staff Assistant, it is required that you are results-oriented and have the ability to adapt to changing circumstances. You need to have an aptitude for learning new working methods and technologies, as well as good oral and written communication skills. We are looking for someone who can work both in a team and independently. It is important that you are a good representative of the Swedish Armed Forces and stand by their core values. Great emphasis will be placed on personal suitability.

Meritorious Qualifications

• Conscription (or equivalent) as a Staff Assistant/Staff Soldier
• Experience working in an administrative function/role
• Experience with similar tasks within the Swedish Armed Forces or another Swedish authority
• Experience working in the systems VIDAR, SWECCIS, and TAKTIL.

Other Information

Employment type: Fixed-term for up to eight years (GSS/K). The Swedish Armed Forces apply a six-month probationary period for those not already employed by the authority.

Start date: Preliminarily September/October 2026, exact time upon agreement.

Work location: Uppsala

Scope: 100%

Salary: Individual salary setting applies, reference starting salary 27,000–28,000 SEK/month.

Working hours: Mainly Monday-Friday 08:00-16:30. Training and exercises may involve limited periods of irregular and inconvenient working hours, including occasional weekend duty. Occasional business travel to other locations within Sweden may occur.

Information about the position can be obtained from

Primarily the Head of the Staff Expedition, Axel Bennhage, and secondarily the Head of the Coordination Section, Christer Andersson.

Union Representatives

OFR/O, Lars-Olof Wretling

OFR/S, Caroline Nilsson

SACO, Johan Nyström

SEKO, Åsa Karlsson

All contacts can be reached via the switchboard at 08-788 75 00.

Application

Please submit your application no later than 2026-06-29. Your application must include a CV and a cover letter where you explain why you are suitable for this position and answer the specified selection questions.

Applications for this position will only be accepted via the Swedish Armed Forces' website.

About the Swedish Armed Forces

The primary and largest task of the Air Staff is to support the Commander of the Air Force in leading all wings and schools in the Air Force across all levels of the conflict scale. The Air Staff develops, plans, executes, and evaluates orders and directives issued by the Commander of the Air Force. The Air Staff consists of approximately 350 employees. The Air Force organizes and trains air, base, and command units and has the mission to monitor and protect Swedish airspace. This is a 24/7, year-round mission to ensure Sweden's integrity. Approximately 5,100 employees, both civilian and military, work within the Air Force.

The Swedish Armed Forces have a strong value system based on openness, results, and responsibility. Professional development and personal health are valued and encouraged. There are good conditions for internal career mobility, wellness programs, and a good balance between work and private life.

An employment with us involves placement in a security class. Swedish citizenship is usually required. Security clearance with background check will be conducted prior to employment according to Chapter 3 of the Security Protection Act. Employment entails an obligation to be war-placed and to serve abroad. The meaning of this varies depending on the type of position.

A CV and personal letter must be attached to the application for employment. If you proceed in the employment process, certified copies of grades and certificates must always be presented. Calls from external recruitment agencies and salespeople are declined.