Vacant job

Do you want to help develop the future of archive and document management in a socially vital operation? At PTS, you will have a broad and varied role where you work with both strategic and operational issues in an agency that is undergoing strong development and digitalization.

We work with what everyone takes for granted. The ability to communicate. With us, you ensure that it works now and in the future. For everyone.

The Property and Documentation Unit is one of four units within the Finance Department. The unit's responsibilities currently include archives and registry, as well as caretaking and premises issues. Together, we strive to be the best possible support to the core operations. The unit collaborates closely with, for example, the Legal Department, the Business Development Department, and the units working with security protection and information security issues.

"I am your closest manager, Rikard Apelgren. For me, it is important that employees feel safe to contribute and receive the right support to succeed in their assignments. I am an present manager who both listens and creates good conditions. In our operations, we help each other, take responsibility together, and develop through dialogue, collaboration, and learning."

About the role

As an Archivist, you will become an important part of the agency's work to develop and modernize archive and information management. The role is broad and varied, covering both operational and strategic issues, where you contribute to ensuring that the agency's documents are handled correctly, efficiently, and in a long-term sustainable manner.

You work on developing working methods, policy documents, and procedures within archive and document management, and provide ongoing support to the operations in matters concerning destruction, preservation, classification structure, and handling of digital information. The role also includes work with documents classified for security protection and documentation related to Sweden's NATO work.

Furthermore, you participate in projects and development initiatives, including those related to the agency's diary system, and work with qualified tasks such as investigations, memoranda, and consultation responses. The role also includes work with deliveries to the National Archives as well as the preparation of impact assessments and preservation plans.

About the team

As an Archivist, you will be part of the Archive and Registry group, which consists of three registry clerks, three archivists, and one administration manager. Together with your colleagues, you help the agency with information management issues and create conditions for good work and compliance with legal requirements regarding secure and long-term handling of information.

About you

We are looking for a forward-looking and initiative-driven archivist who wants to contribute to strengthening our archive and document management and meet the growing needs of the operations. The work takes place in close collaboration with colleagues throughout the agency, which requires good collaboration skills. To succeed in the role, you are structured and plan your work well, complete what you start, and meet deadlines. You are also creative, think outside the box, and find innovative solutions to problems. Your solution-oriented attitude allows you to quickly adapt and handle challenges in an efficient manner.

We are looking for someone who has:

• education in archival science (40hp/60hp) or other education we assess as equivalent.
• several years of experience working as an archivist.
• good knowledge of archive legislation, the principle of public access, and regulations for public administration.
• very good skills in Swedish, both spoken and written.

It is meritorious if you have:

• experience handling documents classified for security protection or NATO-related documentation.
• experience working in diary and case management systems.
• experience in business mapping and preparation of archive reports.
• experience in project management or administration management of operational systems.
• experience in developing electronic archives.

Our offer

We take life seriously. With us, you can have a life on and off the job. If you are well, we are well. Therefore, we offer competitive salaries, flexible working hours, and the possibility of remote work. We also have a generous wellness allowance and two wellness hours every week.

In addition, you get favorable conditions for lunch, vacation, parental leave, pension, and in case of illness. Here you will work in modern activity-based premises at Hälsingegatan 38. As a government agency, we offer a secure and stable work environment where you can feel safe. We create tomorrow's society and must be at the forefront. With us, you will grow with tasks all the time.

Good to know

The position is a permanent employment with an initial probationary period of six months. Location in Stockholm with a start as soon as possible according to agreement. The position is placed in a security class and requires Swedish citizenship.

To enable us to make a fair and objective assessment of your competence, we ask you not to include a photo, personal identity number, or address in your CV. We have chosen not to request a cover letter as we instead use selection questions. This is because we want to focus on your experience and competence, which contributes to a more efficient and fair recruitment process. Tests will be included in the process. If you have protected information, please contact our HR specialist.

For further information, please contact Unit Manager Rikard Apelgren at [email protected] or HR Specialist Jessica Petersson at [email protected]. For questions related to our local union organizations, please email mailto:[email protected] or mailto:[email protected]

Apply by June 7th.

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