Vacant job

A central role close to decision-making

Do you want to work closely with the CEO at one of Sweden's leading housing companies and be the one who creates structure, security, and flow in everyday life? Do you thrive in a supportive role where quality, integrity, and foresight are crucial, and where you simultaneously get the opportunity to develop alongside the role and the company's continued growth? Then this might be a role for you.

ABOUT THE ROLE

Willhem is now looking for a CEO Assistant for our headquarters in Gothenburg. The role is fundamentally a classic CEO Assistant position with a clear focus on relieving the CEO of operational tasks, creating order, and ensuring that daily work functions efficiently and sustainably. At the same time, there is openness for the role to develop over time, based on your ambition, capacity, and interest.

Main Responsibilities

• Responsible for the CEO's calendar, meeting bookings, and prioritizations
• Work proactively and act as a gatekeeper towards internal and external stakeholders
• Book meetings and travel, and handle logistics related to management and board meetings
• Handle corporate formalities, documentation, and materials for the board portal
• Take meeting minutes and follow up on decisions
• Relieve the CEO in qualified administrative work
• Prepare presentations and meeting materials as needed

YOUR PROFILE

We are looking for someone who is service-minded, structured, and proactive, with a genuine interest in supporting and facilitating the daily life of a senior executive. You are confident in yourself, have high integrity, and thrive in a role close to decision-making in a dynamic management environment.

You identify with several of the following qualities:

• Very good ability to interact professionally with both internal and external stakeholders
• High integrity and good judgment
• Independent, unpretentious, and solution-oriented
• Structured with good foresight and a sense for details
• Skilled at building trust and establishing long-term relationships
• Thrives in a supportive role with responsibility and pace

We would appreciate if you have experience with board management, corporate formalities, or other qualified administrative work, as well as a good understanding of structure, accuracy, and handling sensitive material. You are accustomed to working in Outlook, Teams, and other Microsoft applications and have excellent Swedish skills in both speech and writing, with the ability to adapt tone and expression to the recipient and context.

About Willhem

Willhem is a long-term, value-driven housing company that owns, manages, and develops approximately 31,000 rental apartments in growth areas across Sweden. With a focus on security, sustainability, and good service, we create homes where people thrive and want to come home to. The company is owned by the Third and Fourth Swedish National Pension Funds, has around 300 employees, and its headquarters in Gothenburg. At Willhem, decisions are guided by a simple but important question: does this contribute to both the buildings and the people being well?

YOUR APPLICATION

Talent Speaks Louder

In this recruitment, Willhem collaborates with Wise Admin.

We do not accept applications via email; instead, you apply easily with your CV or LinkedIn profile at wise.se. We use competency-based recruitment as a method. We do this in our pursuit of a more potential-based match. Therefore, we welcome applicants with different backgrounds, ages, and experiences, as we know that broader diversity enriches each of us and makes us better and smarter as an organization.

Do you have questions about the process or the role? Then contact the responsible recruitment consultant Stephanie Grammenidis Hagman, [email protected]. We interview continuously so the position can be filled before the final application deadline.

We look forward to receiving your application!