Vacant job

Are you ready for a broad and varied role in property and contract administration?

We are currently looking for a structured and service-oriented Lease Contract Coordinator to join Saab in Linköping.

About the role

In this position, you will work with the administration and coordination of lease agreements, as well as support the business with contract-related questions both nationally and internationally. You will become a key part of ensuring quality and structure in our property and lease processes.

This is a varied role with a wide scope, offering the opportunity to work closely with the business and contribute to the development of processes and systems within property and lease administration.

Start: Early June. Duration: 1 year with possibility of extension.

Please note that certain citizenship requirements may apply, and a successful security clearance is required.

Main responsibilities

In this role, you will work broadly with lease and contract administration, supporting the business with contract-related matters in Sweden and internationally. Your key responsibilities include:

• Creating and updating lease agreements, addendums, terminations, and extensions in close collaboration with property managers and other internal functions.
• Handling terminations and term changes where Saab acts as both tenant and landlord.
• Participating in rent negotiations and dialogues with external landlords.
• Managing rent billing in MCS, both internally and externally, as well as manual invoicing together with the Controller.
• Handling reporting according to IFRS16 and ensuring that information such as location structure, address register, and contract data are kept up to date in relevant systems, including MCS and CAL.
• Supporting international operations by keeping the contract portfolio updated, providing data for property valuation, and participating in projects related to the development and replacement of property systems.
• Acting as a superuser within the Real Estate/contract section and rent billing in MCS, as well as being responsible for ongoing system administration.

Who are you?

We are looking for someone who:

• Has experience in administration, coordination, or contract work.
• Is meticulous, structured, and thrives working on multiple processes in parallel.
• Has good collaboration skills and can work closely with controllers, property managers, and international contacts.
• Is comfortable with systems and preferably has experience with property or business systems.
• Communicates fluently in Swedish and English, both verbally and in writing.

About the company

This consultancy role is perfect for you if you want to build broad experience in a short time. We offer the opportunity to work at attractive workplaces with well-known brands, where you can develop your skills and strengthen your CV. As a consultant at Poolia, you gain access to a world of exciting assignments and new networks.

Always by your side is your consultant manager, who acts as a sounding board and supports you to succeed in your assignments. We want you to thrive and feel good with us.

Your employment at Poolia is, of course, covered by collective agreements, insurance, pension benefits, and occupational healthcare, providing security and good conditions throughout your assignment.