Vacant job

We are currently looking for an experienced Registrar for a consulting assignment with a client in the public sector in Gothenburg. This assignment is ideal for you who have excellent knowledge of diary registration, document management, and archival issues, as well as experience working with Ciceron and SharePoint.

In this role, you will have an important responsibility to create a stable, quality-assured, and long-term sustainable foundation for the client's document management and diary registration in accordance with legal requirements and the guidelines of the City of Gothenburg.

You will work both operationally and in an advisory capacity, with significant independent responsibility and close collaboration with the operations.

• Update and quality-assure the client's document management plan based on current working practices

• Implement the document management plan in Ciceron

• Manage processes, retention periods, document types, and case handling in the system

• Develop routines and guidelines for diary registration and case handling

• Ensure that the work follows the governing documents of the City of Gothenburg and the Regional Archives

• Conduct training and facilitate knowledge transfer to relevant employees

• Contribute to work regarding electronic archives and future system implementations

• Update retention decisions linked to the organization's mediation systems

• Updated and implemented document management plan

• Clear routines and guidelines for diary registration

• Quality-assured handling in Ciceron

• Improved administrative working methods

• Completed training and knowledge transfer to the operations

• Stable foundation for continued work with document management and electronic archives

• At least 3 years of experience as a registrar

• Experience with the case and document management system Ciceron

• Experience with SharePoint

• Good knowledge of public documents, diary registration, confidentiality assessment, and archiving

• Experience in developing or working with document management plans

• Ability to work independently and drive the work forward

• Previous assignments within municipal operations, preferably the City of Gothenburg

• Experience with electronic archive implementation

• Experience with retention work and retention decisions

• Experience in training users and creating internal routines

• Ability to identify and improve administrative processes

• High understanding of confidentiality and handling of sensitive information

We are looking for someone who is structured, self-starting, and meticulous. You have an easy time collaborating with different parts of the organization while being confident in driving the work independently. You are pedagogical in your communication and have a solution-oriented approach to work.

📍 Location: Gothenburg 🕒 Scope: 100% 🏠 Remote Work: Up to 50% 📅 Assignment Period: 2026-06-01 – 2026-12-31 ➕ Extension Option: 12 months ⏳ Application Deadline: 2026-05-26

Sway Sourcing is an innovative recruitment partner specializing in matching the right talent with the right company – quickly and efficiently. Our main focus lies within Economy, Administration, HR, Marketing, and IT, but we also possess the broad expertise and flexibility required to deliver tailored recruitment solutions across all industries.

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