Vacant job

Are you interested in international EU research projects? At MAX IV, you coordinate project activities, manage administration and reporting, and support global partners and users within complex, collaborative environments.

About the role

This is a 6-month consultancy assignment where you will be employed by Academic Work and work on-site at MAX IV. This role is pivotal in ensuring the smooth execution and administrative support for two key EU projects, NEPHEWS and EXANST. You will be the central point for coordinating activities, managing documentation, and facilitating communication between internal teams, external users, and international partners, contributing directly to scientific collaboration and access.

What we offer

• Opportunity to work on impactful EU-funded research projects
• 6-month consultancy assignment through Academic Work at MAX IV
• Dedicated consultant manager providing continuous support throughout the assignment
• Occasional travel within Europe for collaboration and professional development
• Exposure to international partners and large-scale scientific infrastructure projects
• Supportive environment at a leading international research facility

Work tasks

This role involves coordinating and administrating complex EU research projects, focusing on supporting user access, managing project documentation, and facilitating international collaboration through event organization and administrative follow-up.

• Coordinate MAX IV’s involvement in the projects by overseeing follow-up tasks, reporting, documentation, and meeting organization
• Handle administrative tasks related to travel and accommodation reimbursements (NEPHEWS)
• Lead planning and organization of workshops and collaboration meetings (EXANST)
• Coordinate the overall MAX IV contribution to the EXANST project.
• Ensure accurate documentation and smooth project execution in collaboration with stakeholders
• Act as a key contact point for internal teams, external users, and international partners
• Gather and structure input from project partners for reports and deliverables

We are looking for

• Excellent English skills, written and spoken
• Experience as a research administrator or in a similar complex administrative role
• Experience from scientific collaboration projects and project coordination
• Strong skills in administration, documentation, and reporting
• Strong command of Microsoft Office, especially Excel, and web-based systems
• High attention to detail and accuracy in complex processes
• Ability to manage multiple tasks and prioritize in a deadline-driven environment
• Strong communication skills and ability to work with international stakeholders

It is meritorious if you have

• Experience from EU funded projects, and bi-/multilateral projects.
• Experience coordinating meetings, workshops, or events
• Good Swedish skills, written and spoken

To succeed in the role, your personal skills are:

• Supportive
• Goal oriented
• Orderly
• Responsible
• Energetic

Our recruitment process

This recruitment process is handled by Academic Work and it is our client’s wish that all questions regarding the position is directed to Academic Work.