Vacant job

Do you want to work in a key administrative role supporting our consultant management team working onsite at Volvo? Do you thrive on structure, order, and managing multiple administrative workflows? Then this might be the right role for you. We are looking for a meticulous and service-oriented administrator who wants to contribute to ensuring our delivery to Volvo runs smoothly, correctly, and on time.

As an administrator at Lernia, you will become an important part of our onsite team working closely with Volvo. The role is 100% administrative and does not include consultant care or people management responsibilities. You will work in several of Volvo's internal systems and maintain ongoing dialogue with both our internal colleagues and Volvo's national and international HR organization.

The tasks are varied but system- and process-oriented, requiring high precision, structure, and the ability to keep many threads going simultaneously.

Among other things, you will:

• Register consultants in Volvo's personnel system

• Prepare and deliver weekly time and attendance reports

• Maintain ongoing contact with Volvo's HR department in Sweden and globally (English required)

• Handle system issues, discrepancies, and administrative workflows related to Volvo's processes

• Relieve consultant managers with internal administration and document management

• Contribute to order, quality, and improved routines in daily work

This role suits you if you appreciate clear work processes, feel confident with administrative tasks, and enjoy creating quality in everything you do.

• Opportunity to develop in a business-oriented role

• An inclusive work environment where collaboration and learning are central

• Wellness allowance, collective agreement, and flexibility possibilities

• Experience in administrative work

• Good system skills and ability to learn new digital tools

• Fluent Swedish and good English in both speech and writing

• Ability to work in a structured manner and follow established routines

• Good knowledge of Excel

• Experience in administration within staffing or large industrial companies

• Experience working in complex system environments

• Experience with international interfaces

• Experience in roles with a high administrative pace

To thrive in this role, you are structured, meticulous, and have a natural sense of service. You communicate clearly and professionally in both Swedish and English, and take responsibility for ensuring your administrative tasks maintain high quality.

You work methodically even when the pace is high, find it easy to learn new systems, and are accustomed to handling several administrative tasks in parallel. You are solution-oriented, see what needs to be done, and contribute to a smooth daily routine for the team around you.

• Employment Type: Permanent with an initial 6-month probation period

• Extent: Full-time

• Location: Torslanda, Gothenburg

• Start Date: Immediately or by agreement

• Salary: Fixed salary by agreement

Do you have questions about the role? Contact recruiter Adrian at [email protected]

Selection and interviews are conducted on an ongoing basis, meaning the position may be filled before the final application date. We encourage you to submit your application today. In some processes, recruitment tests are conducted. Final candidates undergo background checks with consent.

Lernia handles your personal data in accordance with GDPR. By submitting your application, you consent to us processing your data for recruitment purposes.

Warmly welcome to apply – together we make a difference!

Lernia is one of Sweden's leading companies in staffing and recruitment. With us, you become part of an organization driven by business acumen, engagement, and the desire to develop. We work together to create solutions that make a difference – with a focus on competence, quality, and results. As an employee at Lernia, you get the opportunity to grow in a dynamic environment where collaboration, learning, and innovation are a natural part of everyday life. With us, you get a context to enjoy and develop in. We are all equal and unique, and everyone is needed. We strongly believe in this and we work for it – together.