Administrative Assistant for the Information Team in Falkenberg
Here in Falkenberg Municipality, you can make a big difference. Our job is to provide good municipal service at all stages of life. We are also helping to develop Falkenberg as a place. Our vision is that we grow for a sustainable future.
In Falkenberg Municipality, we strive for all children and students to achieve educational goals and develop a positive learning identity. To achieve this, we have a common and clear direction in our work called Education Falkenberg.
Now we are looking for you who are passionate about service and want to be our face to the outside world! Are you a careful, punctual, and social person who thrives in a dynamic environment where you can give our students and visitors the best experience? Then this might be the job for you!
1 position(s).
RESPONSIBILITIES
We are looking for a new administrative assistant for our information team to strengthen staffing at our combined upper secondary school and adult education center.
In your role, you will man the school's information/reception, which means you will be one of the first points of contact for students, guardians, learners, staff, and visitors. Here you will provide service, answer questions, handle information, and contribute to a well-functioning administrative daily routine. You will be part of a larger, competent administrative team.
In your role, you are responsible for recruiting substitute teachers and will be an important part of the work towards the organization's goal that no lessons should be cancelled. In addition, you will have various administrative tasks and work in our various systems.
In the development work at the department, you are expected to identify areas for development and, with the help of our digital tools, work to streamline and optimize our administrative processes.
The position is a permanent employment. The scope of the position is 100% and working hours are Monday to Friday.
We offer you an important role as the school's face to the outside world with a varied daily routine where you have many different points of contact. We are a workplace that values digital development and innovation where you will be part of a tightly knit administrative team for both the upper secondary school and adult education.
QUALIFICATIONS
We are looking for someone who:
- Has previous experience of administrative work and work in reception/information.
- Has previous experience of working in administrative systems.
- Has a pronounced sense of service and enjoys meeting new people.
- Has social competence and can communicate clearly and professionally in both Swedish and English.
- Is careful and can handle administrative routines and tasks correctly.
- Is punctual and reliable in time planning.
- Has good digital competence and can work efficiently in various administrative systems. Has good experience of working with Teams and the Office package.
- Actively wants to work on developing the assignment, including exploring how AI (Artificial Intelligence) can contribute to efficiency and improved service to optimize administrative processes.
For this role, a completed upper secondary education in administration/economics or education deemed equivalent by the employer is required.
You have very good knowledge of Swedish, spoken and written, as well as the ability to handle various digital systems (relevant systems for school administration and communication).
In this recruitment, we apply continuous selection, so send in your application consisting of CV and cover letter as soon as possible!
EMPLOYMENT TERMS
Employment type: Permanent employment.
Duration: Indefinite.
The School Act requires that all employees in school/kindergarten activities must show an extract from the criminal register before employment can begin. The processing time to obtain this document can take a long time. You order an extract at polisen.se, https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/ (https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/)
The position is filled on the condition that it does not need to be taken up by existing staff.
If you are looking for a job and have protected personal data, please contact the recruiting manager in the ad who will guide you further for a secure application process. You should not apply digitally via the application link.
In connection with this recruitment, we decline contacts from recruitment companies and other advertisers.
