System Administrator at Östra Göinge Municipality

Östra Göinge Municipality, with over 13,800 inhabitants, is centrally located in southern Sweden. Here, the open agricultural landscape meets the green forested areas. In Östra Göinge, you will find a good life with safe housing, good schools, magnificent nature, a wide cultural offering, a vibrant association life, and good communications. Östra Göinge is one of the country's bravest and most innovative municipalities. Here, adversity has been turned into success, and proud Göinge residents thrive!

JOB DESCRIPTION

Your mission is to be the system administrator for the municipality's central document and case management system, Ciceron. You will be placed in a central administrative unit with the task of functioning as a support and management function for all operations within the municipality.

The work involves developing, implementing, and maintaining methods and working practices related to the system, with the aim of ensuring efficient, legally secure, and uniform case management.

Your role also includes driving and coordinating the transition to digital archiving, where you act as a delivery coordinator between operations and the e-archive. You play a central role in the municipality's digitalization efforts and are responsible for ensuring information security and the long-term preservation of information.

As a system administrator, your tasks include:

• administering users, permissions, and creating document templates
• providing support to users across all municipal operations
• leading the work on preserving and archiving information in the system
• communicating with the vendor and the municipality's IT company regarding support issues, upgrades, and development matters
• maintaining and ensuring that the system supports current processes and services
• leading/conducting acceptance tests regarding new versions
• analyzing incidents/support issues both internally and externally and suggesting improvements
• communicating changes and new functionalities in the system
• participating in user forums, interest groups, and development projects
• handling operational issues in collaboration with the municipality's IT company
• attending system administrator meetings with other municipalities and the municipality's IT company

You also have a responsibility for the municipality's information management plan, where your task is to revise and review compliance with it. This also includes disseminating information, both internally and externally, by publishing material on the municipality's intranet and external website.

QUALIFICATIONS

We are looking for someone with experience in system administration or work in advanced operational systems, preferably within the public sector. You are used to working independently, taking responsibility, and translating regulations into practical working methods.

You need to have excellent knowledge of the Swedish language, both spoken and written.

Education (requirements or equivalent competence):

• university education in, for example, political science, law, system science, information architecture, or similar
• vocational education (at least 2 years) in a relevant field, such as system administration or information management
• knowledge of legislation concerning OSL, the Local Government Act, GDPR, and the Archives Act
• experience working with system management (advanced level) and/or management of operational systems

It is an advantage if you have experience in training others in system usage or have worked in a politically governed organization. We place great importance on personal suitability.

Probationary employment (6 months) applies.

Ongoing selection takes place. Do not wait with your application.

OTHER

Warm welcome to Östra Göinge Municipality - Skåne's green heart!

Read more about how we handle your personal data here: https://www.ostragoinge.se/behandling-av-personuppgifter/ (https://www.ostragoinge.se/behandling-av-personuppgifter/)

In Östra Göinge Municipality, we strive for a balanced gender distribution and see diversity as a strength, and therefore welcome applicants with different backgrounds.

Östra Göinge Municipality applies a smoke-free working time.

In preparation for the recruitment process, we have made decisions regarding recruitment channels and marketing. Therefore, we kindly but firmly ask for no contact with media sellers, recruitment sites, or similar.