Vacant job

Ref: 20260484

Job Responsibilities

We are now looking for an important team player for our administrative team!

You will serve all three school units and work on behalf of the administrative manager, collaborating with two caretakers and another school administrator. Placement at the school unit will be based on the needs of the operations and will vary throughout the workweek and during a workday, requiring you to be flexible and work solution- and task-oriented. The school's student reception must be staffed daily by the school's administrative team, so you need to be comfortable stepping into this role alongside your colleagues.

With us, you will provide close support to the school leaders in areas such as student, staff, finance, information, and authority administration. In your role, you will have a central and important position in our office, acting as our face to the outside world, receiving visitors daily, helping and guiding students, educators, parents, authority representatives, and more.

Your responsibilities will also include handling student administration, such as registering students, placements, grades, and other student results. You will be responsible for our mail handling, record-keeping, registration, archiving, etc. You will also work with invoice management, making postings, purchases, and orders through our financial system Ekot. Tasks related to short-term staffing, including booking substitutes and administration related to the same in existing IT systems, are also part of the role.

Qualifications

You who apply should have at least a high school education or equivalent. We prefer that you have training in the administrative field, preferably related to finance or ICT. Experience in administrative tasks is required, preferably in a school or municipal setting. You have good IT skills and find it easy to learn different systems. You have good Swedish skills in both speech and writing.

You need to have experience with systematic work environment management and experience in project management.

It is advantageous if you have experience working with any of our commonly used IT systems such as H-rutan, Ekot (finance), Extens (grades and student registration), Platina (record-keeping), Vikariebanken (substitute system), and Novaschem (scheduling).

Welcome with your application!

About the Workplace

The Western Principal Area is a principal area located in central Malmö. Within the area, there are Västra School, Rådmansvångens School, and Rådmansvångens School Källängen. Our service team operates throughout the principal area to provide the best possible conditions for a good working environment focused on teaching and learning, and the best school for every student.

The Primary School Administration – the city's largest administration with about 80 schools, 6300 employees, and 36000 students offers a workplace for everyone. Here we want to grow, develop, and challenge ourselves in our learning together – every day. We ensure that everyone has a good working environment and invest in leadership. Together, we all work for the best school for every student!

The city of Malmö's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable community development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; diversity, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about Malmö city as an employer here malmo.se/jobb (https://malmo.se/jobb)

Information about the Position

Employment Type: Permanent
Scope: Full-time
Number of Positions: 1
Start Date: By agreement

Other

Please note that we in Malmö city have removed the personal letter from the application process and replaced it with selection questions, this for a more inclusive recruitment process and an efficient candidate experience for you applying for a job with us. Your answers will be an important part of our selection work.

According to the Education Act, a police record extract is required for employment in preschool, school, and school-age childcare. The form to order the extract can be found at: https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/ (https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/)

The city of Malmö strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to us as an employer fulfilling the needs of Malmö residents.

To submit your application, click on apply below. If you have any questions regarding the position, please contact the contact persons in the advertisement. Your application documents are public documents and are handled according to the principle of public access. If you have a decision on protected personal information, we ask you to contact the advertisement's contact person for an alternative application route.