Vacant job

Do you want to combine responsibility for the office and reception with a coordinating role in HR at an international company? On behalf of our client, we are now looking for an Office Manager & HR Administrator who wants to take overall responsibility for creating a well-functioning, welcoming, and professional workplace in central Stockholm.

This is a broad and varied role for those who enjoy being the hub of a multicultural organization where you combine structure, service, and administration with a genuine commitment to people and a positive office culture.

Working hours are scheduled from 08:00 to 16:30 Monday to Thursday, with some flexibility.

About the role The majority of the role is based on Office Manager tasks. Through this, you will be responsible for the daily operations of the office and reception. You are the first point of contact for visitors and colleagues, ensuring that the office is organized and pleasant while driving improvements in routines and administrative practices. The role involves many points of contact, both internally and externally, where you coordinate suppliers, communicate with the landlord, and ensure that the office runs smoothly on a daily basis.

The HR administrator tasks extend beyond the office walls and are based on close collaboration with the HR team. Here, you will support processes related to documentation, contracts, and personnel administration for several different countries' offices within the company. In the long term, the right person can grow into greater responsibilities within HR-related tasks.

Your responsibilities include:

• Responsibility for the daily function, structure, and comfort of the office

• Staffing the reception and welcoming visitors

• Supplier contacts, contracts, and coordination regarding office operations

• Daily rounds of the office, meeting rooms, and common areas to practically ensure order and comfort

• Handling the general inbox as well as incoming and outgoing deliveries

• Administrative support to HR

• Participation in workplace environment work and practical implementation of relevant routines

• Planning and coordinating internal activities such as breakfasts and social events

We are looking for someone who has experience from a broad administrative role, such as Office Manager, coordinator, or similar. You are structured and self-driven, with the ability to handle multiple parallel tasks without losing accuracy or quality.

You thrive in a dynamic environment where days vary, and where you can combine planned tasks with ad hoc matters. As a person, you are service-oriented, communicative, and unpretentious. You take initiative, identify areas for improvement, and drive your tasks forward.

If you also have previous experience in administrative HR tasks or studies in the field, it is highly meritorious.

Who you are and what we hope you have:

• Experience from similar roles

• Experience in HR administration within professional life or studies

• Good system skills and ease in learning new tools

• Very good knowledge of Swedish and English, both spoken and written, for professional use.

• Good knowledge of Microsoft Office and Outlook

Essentially, this is a social role where you have the opportunity to create a fantastic office everyday life for your colleagues on site. You have space - and are encouraged in an environment - where you actually have the opportunity to take charge of matters and ensure that tasks/changes are implemented.

This social and driving side is combined with high integrity, where you are confident in handling confidential information. Overall, you are a relationship-building, solution-oriented person who enjoys being the one who makes everyday life work for others.

About Joyweek This is a consulting assignment via Joyweek with placement at the client in central Stockholm.

 Joyweek is a comprehensive provider of soft facility management services. We create joyful, sustainable offices & properties where people thrive, perform, and want to stay. With offices in Stockholm, Gothenburg, Malmö, Linköping, Östersund, Karlstad, Härnösand, Bräcke, and Oslo, we are about 300 employees who together create the best conditions for over 2,350 customers in the Nordic region. We have a turnover of 450 million SEK and are owned by Verso Capital.

Within our staffing operations, we work closely with our clients to match the right person to the right long-term assignments. As a consultant with us, you are offered a secure employment with a collective agreement, close dialogue and support in your assignment, as well as the opportunity to develop in your role. We also offer benefits such as advance vacation, wellness grants, and lunch cards during your employment.

Read more at www.joyweek.se

Other information Start: March 2026 Scope: 75%. Working hours: Mon-Thu 08 - 16:30. Location: Central Stockholm. Employment form: Permanent employment: consulting assignment via Joyweek.