Vacant job

With us, you get the chance to grow in a fast-paced and sales-driven environment where inspiration, responsibility, and courage permeate everything we do. Our culture is built on our values – Welcoming, Inspiring, Responsible, and Courageous – and is reflected in how we meet each other, our customers, and how we drive our stores towards common goals.

We are in the midst of an exciting transformation journey with a full focus on creating a world-class customer experience. It’s not just about good products at good prices – we want our customers to encounter relevant offers, food inspiration, sustainable choices, and genuine service every day.

With us, you make a difference – for yourself, for our customers, and for the future.

As a payroll administrator with us, you will work with the team to ensure a correct and efficient payroll process for approximately 5,500 employees. We handle payroll internally and work with both salaried and hourly employees.

You will work with several different collective agreements, including the Retail Agreement, HRF, and Livs, which gives you a broad and educational role.

A central part of the position is to work as first-line support for payroll. You are the first point of contact for managers and employees regarding payroll-related questions, both via phone and our case management system. We work in a structured manner with a focus on high quality, good service, and clear response times, and follow up on cases to ensure professional and uniform feedback.

The role suits you if you are junior in payroll and want to build a solid foundation in the profession by gaining a comprehensive understanding of the payroll process and many points of contact within the organization.

The payroll function at Coop Östra currently consists of:

• 1 team leader

• 1 payroll specialist

• 2 payroll administrators

• 1 system administrator

We work closely together with clear roles and a shared responsibility for quality, service, and development of the payroll process.

In the role of payroll administrator, you will work with:

• Acting as first-line support for payroll via phone and case management system

• Receiving, registering, prioritizing, and following up payroll-related cases

• Reporting to authorities

• Statistics

• Reviewing expense reports and reimbursements

• Ensuring correct, clear, and professional feedback to managers and employees

• Resolving cases independently or escalating to payroll specialist for more complex issues

• Working according to common working methods with a focus on quality, structure, and response times

• Administering, controlling, and quality assuring payroll data

• Ensuring correct payroll payments according to applicable laws and collective agreements

• Handling employment changes such as new hires, terminations, and changes in employment levels

• Registering and updating information in our systems

We currently work in:

• HR+8

• SoftOne

You report to the Payroll Team Leader.

We are looking for someone who is junior in their payroll role. Perhaps you have worked for a year in payroll administration, or you have recently graduated in payroll and want to further develop in the field.

We would like you to:

• Have some experience in payroll work or relevant education

• Have an interest in payroll processes, collective agreements, and regulations

• Thrive in a service-oriented role with many points of contact

• Be meticulous, structured, and responsible

• Have good system skills and be quick to learn new systems

• Understand the importance of quality and response times in a first-line function

You don’t need to know everything from the start – with us, you will receive support, introduction, and the opportunity to develop together with the team leader, payroll specialist, and experienced colleagues.

Experience with HR+8 and/or SoftOne is a plus but not a requirement.

• A competent, collaborative, and helpful team

• The opportunity to work broadly with payroll in a larger and more complex organization

• A secure entry-level role where you can build both payroll competence and service experience

• The opportunity to grow and develop in the payroll area over time

Does this sound like a position for you? Then we would love to hear from you!

For our final candidates, we use personality analysis and capacity tests and conduct background checks.

Selection is ongoing, and the position may be filled before the application deadline. We look forward to your application!

To ensure your personal data is handled correctly, we only accept applications through our recruitment system. Applications via email will not be included in our selection due to GDPR procedures.