Procurement Strategist at the Swedish Prison and Probation Service

The Swedish Prison and Probation Service is growing – we are building new facilities, renovating, and expanding, and we are now looking for more employees. Our primary goal is to reduce recidivism – to break the vicious cycle. If we succeed, society will be safer and more secure for everyone. We are the authority responsible for prisons, probation, remand facilities, and client transportation.

The Procurement Unit is responsible for developing and managing the authority's procurement in accordance with procurement legislation, regulations, and the needs of the operations.

The unit's tasks include developing methods for category management, monitoring compliance with agreements for the authority's purchases, and developing a well-functioning ordering process, which also includes the ordering organization and e-commerce systems.

The unit is also responsible for procurement-related legal support and advice, as well as procurement cases, reviews, and other business law matters.

JOB DESCRIPTION

Responsibilities

As a procurement strategist, you will be responsible for developing and coordinating the authority's strategic procurement work. You will work broadly with governance and follow-up as well as business development of the authority's procurement operations to ensure that it creates the greatest possible benefit for the operations, is cost-effective, and follows internal guidelines and applicable laws. This work also includes, among other things, spend and market analyses, as well as the development of processes and system support.

The role involves extensive collaboration with various operational parts of the Swedish Prison and Probation Service, but also externally with other authorities and organizations, as well as suppliers. As a procurement strategist, you will also represent the Finance Department and the Procurement Unit in various assignments within the authority.

Your role includes leading various assignments aimed at developing procurement and purchasing operations.

Your responsibilities include, among other things:

• Developing and updating procurement strategies, guidelines, and internal policies. Responsible for the procurement plan and category/supplier strategies at an overarching level.
• Driving the unit's category management work forward. Responsible for central governance and follow-up of key figures and reports.
• Further developing the structure and processes for the management and follow-up of the authority's purchases, including the need for reporting and analysis tools in the area.
• Monitoring and managing suppliers based on performance, compliance with agreements, and delivery, as well as driving improvements in the area.
• Acting as a co-management leader in the management object of Finance, Property, and Procurement.
• Coordinating the department's work with civil preparedness.
• Providing internal support to managers and collaborating closely with, among others, economists, procurement officers, and lawyers.
• Working on referrals and special investigation assignments.

QUALIFICATIONS

It is important to us that you share the fundamental values of the Swedish Prison and Probation Service regarding a humane view of people, respect for the individual, and belief in the human will and ability to develop. You are also aware of and understand how background, culture, and group affiliation affect yourself and others. Furthermore, you are expected to contribute to ensuring that everyone is treated equally through your approach. We place great emphasis on personal suitability.

We are looking for someone who has:

• Post-secondary education, with a focus on procurement, purchasing, economics, or law, or other education combined with experience that the employer deems relevant.
• Several years of experience in the field of procurement and purchasing.
• Experience in project management.
• Experience working with knowledge transfer.
• Experience working in digital procurement systems for ordering, procurement, and purchasing analysis (e.g., Proceedo, Spendency, or TendSign).
• Experience in business dialogues.
• Experience in category management.
• Good knowledge of the Public Procurement Act (LOU) and other legislation related to this area.
• Good understanding of economic relationships.
• Very good communication skills and the ability to express yourself well in spoken and written Swedish.

It is an advantage if you have:

• Experience in management work according to PM3.
• Knowledge of project management according to PPS.
• Basic knowledge/understanding of continuity management work and preparedness.

OTHER

The Swedish Prison and Probation Service has chosen to remove the personal letter and replace it with selection questions that are relevant to the position. The answers to the selection questions and CV will form the basis for whether you are qualified to proceed in the process.

To be considered for employment within the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security, and confidentiality awareness, and comply with applicable laws. This means that you uphold democratic values and the state values that apply to the operations of the Swedish Prison and Probation Service.

Some positions are placed in a security class, and a security review with a background check will be conducted before a hiring decision is made. For certain security-classified positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants from diverse backgrounds and experiences. Read more about the security review at: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/ (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/)

The position may involve military placement within the Swedish Prison and Probation Service. Read more about military placement at: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/ (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/)

Individual salary setting applies.

Probationary employment may be applied.

The Swedish Prison and Probation Service strives for a balanced gender distribution and increased diversity.

To submit your application, click on the application link in the advertisement. Questions about how to apply and submit your CV should be directed to Visma Recruit. Questions about specific jobs will be answered by the contact person indicated in the advertisement.

We kindly but firmly decline direct contact with staffing and recruitment companies as well as sellers of recruitment advertisements. The Swedish Prison and Probation Service has contracted agreements.