Vacant job

We are now looking for an experienced Project Administrator for a long-term and socially important consulting assignment with a client. The assignment is suitable for you who thrive in a coordinating role with many points of contact, are structured and responsible, and have the ability to create order and efficiency in complex project environments.

This is a consulting assignment with a client, where we are looking for consultants who want to contribute with their expertise and become an important part of the project organization.

As a Project Administrator, you are the spider in the web and a central administrative support to project managers and project members. You work closely with both internal and external parties and contribute to ensuring that administrative processes, documentation, and daily flows work efficiently and according to established guidelines.

The role requires good collaboration skills, a high sense of service, and the ability to handle many parallel tasks in a sometimes fast-paced environment.

Your responsibilities include, among other things:

• Being an administrative support to project managers and project members

• Assisting in administration regarding consultants via consulting intermediaries

• Being responsible for office administration at the project office, including material purchases, access cards, keys, and contact with suppliers

• Managing document and case handling including registration, archiving, and structure in document management systems

• Being responsible for meeting administration: invitations, agendas, minutes, and notes with high quality in language and format

• Being responsible for the program's contract log

• Managing supplier invoices in financial management systems

• Administering IT orders, licenses, permissions, distribution lists, and group mailboxes

• Conducting onboarding and offboarding of project members (including orders and permissions)

• Assisting with travel bookings and related administrative processes

• Handling mail and signing matters and ensuring correct and timely delivery of documents

Additional administrative tasks may arise. All work must be performed according to the client's established templates, formats, and guidelines.

To be considered for the assignment, you need to meet the following requirements:

• At least a high school diploma

• 4–6 years of work experience as a project or program administrator

• 4–6 years of experience working with the Microsoft Office suite and good general computer skills

• At least 4 years of experience working in financial systems, such as accounts payable and invoice management

• Good ability to prioritize, work systematically, and manage multiple parallel tasks

It is desirable if you have:

• Experience from at least three assignments as an administrator within public operations

• At least 1 year of experience in document coordination and working in document management systems within projects or programs in public administration

• At least 4 years of experience in managing supplier invoices

• At least 3 years of experience in office management

The assignment allows for a combination of remote work and on-site work in the Stockholm area. Presence at the project office will occur according to the needs of the operation and by agreement with the client.

• Start: February 23, 2026

• End: February 15, 2027

• Extension option: 1 + 1 + 1 year

• Scope: 100% (40 hours per week)

Do you want to work in a central role where your structure, accuracy, and collaboration skills really make a difference in a socially important project? Then we look forward to your application and getting to know you as a consultant!