Administrative Secretary to the Care Administration

We are proud of the over 5,000 employees of the City of Trollhättan, who make a positive difference in the lives of our residents every day and contribute to the city's sustainability and vitality. We are driven and motivated by the guiding principles of Courage, Participation, Innovation, and Action. Here, you can be part of an exciting development that makes our city even better.

About us

The Care Administration has approximately 2,000 employees who take care of the municipality's elderly, people with disabilities, and individuals with mental health issues.

Together, we create safe and quality care and support – work that makes a difference for people every day!

The Assignment

As an administrative secretary, you will have a broad and important administrative responsibility with a central role in supporting both the Care Committee and the administration management. You contribute to order and structure in the administration's administrative processes and decision-making processes.

Your main tasks:

• Be responsible for the committee's document and information management plan, record-keeping, document and case management, digital mailboxes, as well as archives and disposal.
• Prepare documents and serve as secretary in committees, presidium, subcommittees, councils, and union cooperation.
• Administrative handling of delegation orders and regulations.
• Support in legal matters related to the Administrative Act, Local Government Act, and the Freedom of Information and Secrecy Act.
• Provide administrative support to managers and employees, including mailings, compilations, and meeting materials.
• Lead the development and streamlining of processes within the assignment area.
• Participate in various collaboration forums related to the assignment.
• Handle incoming mail and emails and monitor cases and agreements.

Working hours are primarily during the day, but participation in evening meetings may occur.

Qualifications

We are looking for someone with a university degree in social sciences, law, public administration, or other education deemed equivalent by the employer. You should have good knowledge of relevant legislation such as the Administrative Act, Local Government Act, Freedom of Information and Secrecy Act, and GDPR.

It is an advantage if you have experience with similar administrative tasks within municipal or public operations and an understanding of working in a politically governed organization. You should be familiar with document and case management systems; experience with Evolution and/or Stratsys is considered a plus. The role requires you to be communicative and able to express yourself well, both verbally and in writing.

To succeed in this assignment, we see that you have a strong interest in public administration and societal issues, preferably within care and support. As a person, you are meticulous, structured, meet deadlines, and can handle multiple tasks simultaneously. You work with a service-oriented approach, have a pedagogical attitude, and are motivated to find improvement and development opportunities. You enjoy collaborating and have the ability to create good relationships. We place great importance on personal suitability.

We offer

A varied position with the opportunity to influence and develop administrative routines and processes. You will also have a central and meaningful role in an operation that makes a difference for many people. As an employee of the City of Trollhättan, we care about your well-being and offer flexible working hours, wellness benefits, and other perks through our employee association.

Warm welcome to submit your application!

We kindly decline all offers of advertising and recruitment assistance in connection with this advertisement!

Trollhättan is a strong and attractive municipality that aims to grow. Today, we have about 59,000 residents, and we are aiming to grow to 70,000 Trollhättan residents. Within the City of Trollhättan, we work to create the conditions for this. We are over 5,000 employees, and our 350 different professions contribute in various ways to providing service and facilitating a good everyday life for our residents – now and in the future. We see diversity as a strength that enriches our operations and welcome applicants from different backgrounds.

The City of Trollhättan applies a smoke-free working time policy.