Coordinator for Fenomenmagasinet

The position is placed within the Education Administration, one of eight administrations in Linköping Municipality. We work to provide high-quality education, from preschool to adult education, giving the residents of Linköping the best opportunities to grow, develop their knowledge, and reach their full potential.

Your Responsibilities

Are you service-oriented, attentive, and enjoy a role with many points of contact? Do you want to work in an inspiring environment where meeting our visitors is at the center? Then you might be the one we are looking for!

We are now seeking a coordinator for our science center - a key role where you contribute to creating a welcoming, well-functioning, and educational destination.

As a coordinator and reception manager, you are often the first person our visitors meet. You work both operationally and administratively and play an important role in the daily operations. The work is varied and requires good multitasking abilities, structure, and a genuine interest in service and popular education.

Your tasks include:

• Providing a professional and warm reception as well as being the contact person via phone and functional mailbox
• Managing bookings for visits, classes, and events, and conveying relevant information to visitors and school classes
• Coordinating and scheduling part-time staff
• Pedagogically leading groups within the framework of popular education
• Working with visitor services and events, and contributing to marketing and updating social media
• Being responsible for daily operations in the café and shop, including orders, inventory, and purchases
• Handling practical and administrative tasks such as key and tag systems, fault reports, and mail handling
• Continuously following up and evaluating operations and suggesting improvements

Your Workplace

Fenomenmagasinet is a regional science center whose main mission is to stimulate interest in natural sciences, technology, and mathematics. We offer interactive and interdisciplinary educational programs, exhibitions, and activities in a dynamic learning environment that promotes curiosity and creativity. Our animal exhibition is a valued part of the operations where, for example, corals, reptiles, and insects provide an alternative path to learning. Fenomenmagasinet is a popular destination for schools, families, and the public - a meeting place for learning, experiences, and inspiration. Through active collaboration with schools, communities, academia, and businesses, we will promote lifelong learning and contribute to a sustainable future.

Fenomenmagasinet is one of Sweden's 20 science centers and is a member of the Swedish Science Centers, an association that nationally represents, promotes, and develops the industry.

Our mission is defined by a cooperation agreement between Linköping Municipality, Region Östergötland, and Linköping University. Linköping Municipality is the main authority for Fenomenmagasinet and is responsible for its organization as a result within the Education Administration.

Fenomenmagasinet is accessible to everyone, but our primary target group is children, youth, and teachers in Östergötland.

Fenomenmagasinet is open on weekdays, weekends, and holidays, so working at inconvenient hours may occur in this role.

Who We Are Looking For

We are looking for someone who has completed high school, preferably in sales, service, or another area that the employer deems equivalent. You have the ability to work weekdays, as well as evenings and weekends. It is advantageous if you have a B driver's license for a manual transmission as transportation may be included in the position. Experience in service professions, sales, and leading groups is meritorious; for example, through work in reception, visitor services, events, or similar.

Since the position largely involves receiving Swedish and foreign visitors and managing information flows, it is required that you have very good communication skills in both spoken and written Swedish and English. Much information and communication are handled in various digital systems, such as cash and booking systems, conference systems, calendars, and social media. Therefore, it is important that you have good digital competence and find it easy to familiarize yourself with new systems. Knowledge and experience in scheduling and staffing to plan shifts for our part-time employees are also meritorious.

To succeed in this role, we see that you work well with other people, are sound and stress-resistant, enjoy multiple parallel tasks, and consider the best interests of the entire operation in your actions and decisions. You are calm, attentive, and accommodating in your interactions and have a strong interest and ability to help others. You have a good ability to plan, organize, and prioritize work efficiently, speak clearly and engagingly in meetings with others, and bring enthusiasm to your work.

Other Information

When applying for a position in Linköping Municipality, you register your application by logging in via e-identification (such as BankID or FrejaID) instead of using an email address. If you do not have e-identification, please contact the responsible HR consultant or manager, and they will help you register your application.

Start date: By agreement

Employment form: Permanent employment

Employment rate: 100%

Number of vacancies: 1

Ref. no: 16450

In this application, you do not attach a personal letter.

Here is a place for both courage and joy. We are brave, caring, and knowledgeable colleagues who together support nearly 170,000 residents in all stages of life. By daring to think and act in new ways, we grow as individuals while contributing to the continued development of Linköping.