Administrative Secretary to the Health and Medical Care Administration

The Health and Medical Care Administration is responsible for planning, leading, and developing the region's health and medical care. We work for close care with high quality, good accessibility, and a person-centered approach. The administration is part of a politically governed organization focused on long-term development and sustainability.

We are in an exciting phase where we continue the transition to close care, an effort aimed at creating a more cohesive and accessible care system for our residents. At the same time, we drive the development of digitization and the streamlining of our administrative processes to create modern and smooth working methods. We actively work to strengthen coordination between different levels in the organization, making decision-making paths and collaborations clear and effective.

With us, you will have the opportunity to make an impact! We offer a work environment where engagement, collaboration, and development are at the center. Here, you can contribute to important societal changes and work closely with management on issues that make a difference for both employees and residents.

We are now looking for you who want to contribute your skills and commitment in the role of Administrative Secretary to the Management. Come and make a difference with us!

RESPONSIBILITIES

In the role of Administrative Secretary, you will serve as a qualified administrative support to one of our Deputy Directors of Health and Medical Care. The tasks are varied and give you the opportunity to work with both strategic and operational issues. You will assist in personnel, finance, and development matters, produce statistics and other information as a basis for analysis and decision-making, and participate in simpler investigations and quality reviews.

You will also be responsible for managing incoming emails, calendars, and phone calls, ensuring good communication in the director's daily work. An important part of the role is that you will have the opportunity to collaborate closely with other administrative secretaries within the administration, providing valuable support and a sense of community with colleagues who have similar tasks and responsibilities. Together, you will create a well-functioning administrative structure that contributes to an effective and professional management function.

Your main responsibilities

• administrative support to the Deputy Director, including calendar management, emails, and meeting bookings
• preparation and follow-up of management meetings, including minute-taking and documentation
• handling of cases and decision-making materials in case management systems
• coordination of internal and external contacts
• recording and archiving according to applicable regulations
• contributing to structure and order in administrative processes.

With us, you will receive

• the opportunity to work closely with management and gain insight into strategic work within health and medical care
• a role with great variation and the opportunity to influence working methods and routines
• a workplace that invests in development, digitization, and improved processes
• a stable employer with a socially important mission.

We care about you as an employee and offer benefits that create security, health, and development regardless of where you are in life. Read more about our various benefits on the Region Gävleborg website. Read more here (https://www.regiongavleborg.se/jobb-och-utbildning/jobba-i-region-gavleborg/dina-formaner/).

QUALIFICATIONS

As an Administrative Secretary, you play a central role in creating structure and calm in a complex and dynamic environment. You are someone who enjoys staying one step ahead and have a natural ability to plan, prioritize, and organize both your own work and the administrative flows of management. With your professional and service-oriented approach, you are a reliable contact point for both internal and external partners. You build good relationships, communicate clearly, and contribute to a work climate where collaboration and trust are in focus. Furthermore, you are proactive and quickly see what needs to be done. Whether it is about streamlining routines, coordinating meetings and materials, or being a support in decision-making processes, you take responsibility and drive the work forward with commitment and quality. The work is sometimes performed under time pressure and requires a good understanding of the demands of working in a politically governed organization. You should also have an interest in digital development supported by approved AI tools or similar that can streamline and simplify administration.

In the role of Administrative Secretary, you should have

• relevant experience in secretarial roles or administration/coordination within health and medical care, public administration, and/or similar. Alternatively, other work experience that the employer deems equivalent.

It is advantageous if you have experience working in systems such as Agresso, Stratsys, Personec, Cyklop, or similar statistical and case management tools. If you also have personnel administrative and/or financial education, administrative experience in, for example, record-keeping, meeting administration, and document management, or experience working in a politically governed organization, that is also advantageous for the position.

Warm welcome with your application!

OTHER

With 7,500 employees, we are the region's largest employer. This gives us the strength to drive development forward for a viable Gävleborg. Our mission is exciting and complex. Regardless of your role with us, you help the residents of the region and make a difference in society. We are at the forefront of societal development and invest in your growth and development as an employee. With us, you will use all your strength to create the future Gävleborg together with your colleagues.

The Health and Medical Care Administration's approximately 6,500 employees work together to provide the region's residents with the best conditions for an active life with increased quality of life. By providing good and close care throughout the region, we lay the foundation for a strong and healthy Gävleborg.

Information for recruitment consultants and ad sellers: We have already decided where we want to be visible with our job ads and what support we want in the recruitment process. We will not purchase ad space or services for ongoing recruitment and therefore ask you not to contact us with such offers.