Do you want to help develop the future planning and building permit process?

We are looking for a driven and structured development secretary who wants to contribute to strengthening our management approach and lead development projects that make a real difference. With us, you will work closely with both management and operations to create effective, sustainable, and quality-assured processes – from idea to implemented working methods in everyday life. Target groups include colleagues in the urban planning office, other administrations, and Malmö residents and companies operating in the city seeking building permits.

Responsibilities

As a development secretary with us, you will have a central role in:

• Leading and driving development projects within the planning and building permit process – from needs assessment to implementation and follow-up.
• Developing and implementing new working methods, routines, and processes that strengthen collaboration, efficiency, and quality.
• Supporting managers and employees in change work and contributing to a culture where improvements become a natural part of everyday life.
• Ensuring that development efforts lead to concrete and sustainable results in the organization.
• Ensuring that development work is based on citizens' needs and contributes to a legally secure and service-oriented public administration.

Qualifications

Who are you?

We are looking for someone who has:

• Relevant university education, for example in urban planning, political science, organization/management, or other education deemed equivalent by the employer.
• Experience in change work and implementing new working methods – preferably in public operations.
• Experience in leading and conducting workshops with great engagement.

It is advantageous if you have:

• Experience working with case management systems for the building permit process (we use Nova) or other systems that support the urban planning process.
• The ability to translate strategies into practical implementation and create engagement within the organization.
• Experience in implementing and further developing operational systems, preferably in close collaboration with both IT and core operations.
• Experience/knowledge of municipal processes, such as planning and building issues.
• Experience working in an organization with a citizen focus and service-oriented public administration.

You have a structured working method and good communication skills, which is evident in your ability to adapt your communication to different target groups. To thrive in this role, we see that you have an interest in digitization and system support, as well as the knowledge and creativity to translate the organization's requirements into functional solutions.

We offer:

• A meaningful job where you contribute to developing our planning and building permit process and creating societal benefits.
• The opportunity to influence and shape working methods that make a difference in an organization with broad social responsibility.
• A workplace with competent colleagues, good collaboration, and a focus on development.

About the workplace

The Department of Architecture and Building Permits is one of the four departments of the Urban Planning Office and consists of five units; three building permit units, one administrative unit, and the housing adaptation unit. We are a department that handles building permits, technical notifications, and supervision according to the Planning and Building Act, as well as applications for housing adaptation according to the Housing Adaptation Grant Act. The department's focus is on developing Malmö's urban planning from a sustainable and attractive perspective, and maintaining a good and close collaboration with both clients and applicants.

The Urban Planning Office is a dynamic and creative workplace, with premises located in the heart of Malmö. We have 210 employees and over 20 managers, distributed across four different departments. The Urban Planning Office is an authority for planning, building, and land surveying issues. The administration works with strategic planning, detailed planning, property formation, building permits, measurement, and mapping. The Urban Planning Office works for the residents of Malmö, various actors in the construction market, and others operating in Malmö. Together with other administrations, we create conditions for a city that is sustainable and attractive to live and work in. With us at the Urban Planning Office, you will receive the benefits of security and flexibility that one can expect from a public employer.

The city of Malmö's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable community development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about Malmö city as an employer here malmo.se/jobb (https://malmo.se/jobb)

Job Information

Employment type: Permanent position
Scope: Full-time
Number of positions: 1
Start date: by agreement

Other

Please note that we in Malmö city have removed the personal letter from the application process and replaced it with selection questions, this for a more inclusive recruitment process and an efficient candidate experience for you applying for a job with us. Your answers will be an important part of our selection work.

The city of Malmö strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to us as an employer fulfilling the needs of Malmö residents.