Vacant job

At our facility, we work with planned care across several surgical specialties, maintaining a high pace with a focus on quality and precision. We offer medical consultations, examinations, treatments, minor surgeries without overnight stays, and telephone advice. We also handle emergency surgery and pre- and post-operative care.

We are a dedicated team that values a good working environment and a professional approach in every patient encounter. As an executive secretary, you will play a key role in creating structure and efficiency in daily operations while contributing to the development of the organization.

With us, you will find a workplace where every day presents new challenges and where your engagement makes a real difference!

JOB RESPONSIBILITIES

As an executive secretary, you have a central and important function in a dynamic organization. You are the spider in the web, ensuring that administrative tasks run smoothly and that both managers and employees receive the support they need in their daily work. Your role is crucial in creating structure, keeping track of details, and contributing to our ability to provide patients with the highest quality care.

You will handle IT and telephony-related matters, book venues, assist with travel arrangements, and manage meeting administration from invitations to documentation and minutes. You will book temporary staff, issue calls for service, and approve time reports. You will also contribute statistics and other information as a basis for analysis and operational follow-up.

Main Responsibilities

• Support the four unit managers at the surgical clinic in Hudiksvall and the operations manager as needed
• Manage sick leave and return-to-work notifications
• Review, manage, and code invoices
• Schedule administration
• Support employees with systems, technical questions, and solutions.

With us, you will

• Contribute to the care chain by being an invaluable support for managers and employees
• Receive a tailored introduction to help you settle into your work safely
• Experience a fast-paced and eventful everyday life where no day is the same.

We care about you as an employee and offer benefits that create security, health, and development regardless of where you are in life. Read more here: https://www.regiongavleborg.se/jobb-och-utbildning/jobba-i-region-gavleborg/dina-formaner/ (https://www.regiongavleborg.se/jobb-och-utbildning/jobba-i-region-gavleborg/dina-formaner/)

QUALIFICATIONS

We are looking for someone who is resilient and thrives in a busy environment. You are a person who can keep a cool head and organize your work even under pressure. At the same time, you have strong collaborative skills and a service-oriented attitude, which allows you to easily build good relationships and support both managers and colleagues in their daily work. As a natural coordinator, you make things happen and keep track of details, contributing to an efficient and well-functioning organization.

To succeed in this role, you need:

• Experience in administration or as an executive secretary
• Good computer skills and an interest in technology
• Strong proficiency in the Swedish language, both spoken and written.

Experience with the systems Agresso, Visma, Proceedo, Cosmic, and Inkopio is an advantage.

In this recruitment process, we have chosen to collect information from you via selection questions and CV, so you will not need to submit a personal letter.

OTHER

With 7,500 employees, we are the largest employer in the region. This gives us the strength to drive development forward for a vibrant Gävleborg. Our mission is exciting and complex. Regardless of your role with us, you help the residents of the region and contribute to society. We are at the forefront of community development and invest in your growth and development as an employee. With us, you will use all your strength to help create the future Gävleborg together with your colleagues.

The Health and Medical Care Committee's approximately 6,500 employees work together to provide the region's residents with the best conditions for an active life with increased quality of life. By providing good and close care throughout the region, we lay the foundation for a strong and healthy Gävleborg.

Information for recruitment consultants and ad sellers: We have already decided where we want to be visible with our job ads and what support we want in the recruitment process. Therefore, we will not purchase ad space or services for ongoing recruitment and kindly ask you not to contact us with such offers.