Ref: 20250995

Job Responsibilities

With us, you will provide close support to school leaders in areas such as student, staff, finance, information, and government administration. In your role, you will have a central and important position in our office where you will serve as our outward face and will daily receive visitors, assist and guide students, educators, parents, government officials, and more. Your duties will also include handling student administration, such as registering students, placements, grades, and other student results. You will be responsible for our mail management, record-keeping, registration, archiving, etc. You will also work with invoice management, bookkeeping, purchases, and orders through our financial system Ekot. Tasks related to short-term staffing, including booking substitutes and administration related to the same in existing IT systems, are also included in the assignment.

Qualifications

You who apply have at least a high school education or equivalent. We prefer that you have experience in the administrative field. Experience with administrative tasks, preferably in a school or municipal setting, is required for the position. You have good IT skills and find it easy to learn different systems. You have good Swedish in both spoken and written form. It is an advantage if you have experience working with any of our commonly used IT systems such as H-rutan, Medvind, Ekot (finance), Extens (grades and student registration), Platina (record-keeping), Vikariebanken (substitute system), and Skola24 (scheduling).

Welcome with your application!

About the Workplace

Welcome to Holmaskolan - A place where learning becomes an experience! Holmaskolan is a primary school with about 250 students that has an associated after-school program and an Adapted primary school. At our school, we strive to make every day meaningful and engaging for our students. Through our work with experience-based learning, where students get to explore and learn through experiences, we create an environment that inspires curiosity and creativity. During the school day, time is offered for conversations, reading, and writing, which should give each student the opportunity to develop their communication skills and thus build their confidence in their language abilities. Working on language development is a given for all educators at Holmaskolan. We are also proud participants in the NTA program (Natural Science and Technology for All), where we give students the opportunity to develop their critical thinking and problem-solving skills through practical experiments and collaborations. The school's vision: "Good sustainable relationships and a professional approach with a focus on students' learning and results".

The Primary School Administration - the city's largest administration with about 80 schools, 6300 employees, and 36000 students offers a workplace for everyone. Here we want to grow, develop, and be challenged in our learning together - every day. We ensure that everyone has a good working environment and invest in leadership. Together, we all work for each student's best school!

The City of Malmö's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable community development. Together with the people of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about the City of Malmö as an employer here malmo.se/jobb (https://malmo.se/jobb)

Information about the Position

Employment type: Permanent
Scope: Full-time
Number of positions: 1
Start date: 2025-08-07

Other

Please note that we in the City of Malmö have removed the personal letter from the application process and replaced it with selection questions, this for a more inclusive recruitment process and an efficient candidate experience for you applying for a job with us. Your answers will be an important part of our selection work.

According to the Education Act, a presentation of a police record extract is required upon employment in preschool, school, and school-age childcare. The form to order the extract can be found at: https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/ (https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/)

The City of Malmö strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to us as an employer fulfilling the needs of the people of Malmö.

To submit your application, click on apply below. If you have any questions regarding the position, please contact the contact persons in the advertisement. Your application documents are public documents and are handled according to the principle of public access. If you have a decision on protected personal data, we ask you to contact the contact person in the advertisement for an alternative application route.