Vacant job

Research foundation in central Stockholm is looking for a driven, coordinating, and analytical Research Coordinator

Do you have previous experience working with research funding and thrive in a vibrant academic environment?

The Institute for Future Studies (IFFS) is an independent research foundation conducting interdisciplinary and policy-relevant research on crucial future issues: climate and our responsibility towards future generations, new technologies and humanity's future, the long-term development of democracy, equality and discrimination – and much more. Through seminars, ongoing publications, and broad collaborations, we work to stimulate future perspectives in both research and public debate. Currently, nearly one hundred researchers are employed at the institute. The administrative unit of the organization consists of thirteen people who, in addition to reception, finance, and HR functions, support researchers in various ways, as well as a communications department. With researchers from different disciplines and countries and a flexible office, we are a dynamic and exciting workplace in an internationally leading research environment. For more information about IFFS, see www.iffs.se where you can also find our current research program.

The organization has steadily grown, and now you have the opportunity for a position as a research coordinator. The employment is a permanent position with a desired start date as soon as possible. IFFS applies a six-month probationary period. The workplace is located in bright premises on Holländargatan above Centralbadet in central Stockholm and offers generous employee benefits.

Selection and interviews are ongoing, and you are warmly welcome to submit your application today.

ABOUT THE POSITION

You will be offered a qualified and varied position as a research coordinator, reporting to the head of research coordination and to the head of HR and Office Service. The position involves broad contact areas both internally and externally.

Your main responsibilities will include:

• Applications for external funding, independently driving the application process for specific projects and assisting in coordinating the application work with the support of a senior research coordinator.
• Budget monitoring and reporting of research projects, as well as participating in analysis and financial reconciliation of projects during quarterly and annual accounts.
• Establishing and maintaining relationships with IFFS research leaders.
• Responsible for coordinating IFFS's guest researcher program.
• In consultation with the HR manager, developing and improving the flow of information between research coordination and HR, as well as being responsible for processes related to personnel management that intersect with research coordination.
• Developing and improving routines, processes, and support for project leaders and funders, ensuring compliance with regulations.
• Working on prioritized areas related to the organization (for example, finance handbook/routines, procurement, document management, travel, representation, GDPR, data management plan, gender equality work).

IFFS is a smaller workplace, and with us, you will have a central role in the organization and the opportunity to be involved in many different tasks. We work with a non-prestigious and flexible approach, which gives you the opportunity to gain broad experience.

WHO ARE YOU?

For this position, we are looking for someone with work experience, preferably from a coordinating role where you have coordinated various processes with responsibility for administration and finance. Experience working with projects and research in the higher education sector or with research funders is a strong merit. You are used to working in a structured and efficient manner with digital tools, and have particularly good knowledge of Excel. It is also advantageous if you have experience with BI tools such as Power BI. We would also like to see that you have experience working with events, booking conferences, workshops, or similar. You have very good knowledge of Swedish and English, both spoken and written. Experience from an English-speaking environment and experience with international funders is a merit.

To succeed in this position, we believe that you are structured, service-oriented, flexible, and self-driven, with an easy ability to collaborate with different professional groups. You enjoy working both independently and in teams, are proactive, and like to take overall responsibility for your areas of responsibility.

You are attracted to coming to an international, dynamic, and fun research environment with engaged colleagues. Short decision-making paths and a good collaborative climate in a small and flexible organization create conditions for job satisfaction and well-being.

The Institute for Future Studies works for equality and diversity in the workplace. We want to harness the positive effects that a balanced gender distribution and increased diversity can bring to the organization.

CONTACT PERSONS

For more information regarding the position, please contact:

Mats Ingelström, head of research coordination, mats.ingelstrom@iffs.se or Anna-Karin Consoli, HR manager, anna.karin.consoli@iffs.se

For information about the Institute for Future Studies, please contact Anna-Karin Consoli, HR manager, anna.karin.consoli@iffs.se and/or our local union representatives for ST, Cecilia Byström, cecilia.bystrom@iffs.se and Erika Karlsson, erika.karlsson@iffs.se

EMPLOYMENT SCOPE

Full-time

EMPLOYMENT FORM

Permanent

WORK LOCATION

Stockholm

APPLICATION DEADLINE

2025-04-22

APPLICATION

You apply by sending your CV and cover letter to jobs@iffs.se

Please mark your application with “Research Coordinator” in the subject line. Application deadline: April 22, 2025. Selection and interviews are conducted continuously, and the position may be filled before the application deadline. You are warmly welcome to submit your application today!