Job Advertisement: Administrative Support

Hässleholm Municipality is an important hub in Sweden. Here, people come together to live, experience, work, and learn in a community characterized by curiosity and development. Our employees create quality that is visible, show respect for the individual, and focus on the residents.

What We Offer You!

You will work with various tasks assigned to you by the principal.

The tasks may change over time and in scope. Tasks that may be included in the assignment are administration related to both students and staff such as student registration, administration related to national tests, substitute procurement, and supporting the manager in payroll work. Other tasks will include, for example:

• Invoice management
• Absence management and work in Visma
• Preparation and documentation for meetings
• Registration in Vitec
• SchoolSoft administration
• Purchasing/orders/approval
• Schedule management
• Key and mail management
• Assistance during startup days
• Administering photography sessions
• Archiving
• Booking for fire safety and CPR training
• Updating current information on the school’s website
• Booking interpreters
• GDPR management
• Answering the school’s phone
• Being a break/bus supervisor
• Responsible for assisting students with iPads and Chromebooks (logins)

You will need to have close cooperation with your support colleague in Vinslöv as well as with support in other areas.

Hässleholm Municipality aims to create the best conditions for a sustainable work life, so that you can thrive, feel good, and experience job satisfaction. An important part is to offer good benefits to our employees such as wellness grants and the opportunity to exchange vacation day supplements for days off.

Who Are You?

We are looking for someone with a high school education and/or post-secondary education with a focus on administration. You have good IT skills and the ability to familiarize yourself with new systems. You need to express yourself well in the Swedish language both verbally and in writing. We consider it an advantage if you have previous experience working in a school and have a good ability to meet individuals of all ages.

It is a great advantage if you have previously worked in Visma and Unit4.

In your role, you are open, service-oriented, and independent. You need to be structured in your work approach to be able to switch and prioritize between the planned parts of the work and those that arise at short notice. Furthermore, you need to be a good communicator as the work involves collaboration with other functions in the workplace. You are both solution-focused and creative, but at the same time, you have a strong sense of integrity. It is important that you have insight into what it means to work in a politically and state-controlled organization.

You share the values and attitudes described in our employee and leadership policy.

Other Information

The position is a parental leave substitute starting August 1 and running for the 2025/2026 school year.

A criminal record extract must be presented before employment. The form to apply for an extract from the criminal record can be found on the police's website.

For those with protected personal information, we ask you to contact HR administrator Simon Priebe.

Since there are tasks that require signing specific documents, the position assumes that you have a private mobile phone where you can identify yourself with Mobile BankID.

About Us

The Department of Children and Education is responsible for the municipality's preschools, primary schools, secondary schools, adapted schools, and cultural schools. We work together for a learning environment where children, students, and staff succeed. Our shared vision is: Everyone should be able to become their best.

Söderparkskolan, centrally located in Vinslöv and within walking distance from the train station, has three classes in each grade F-3. Our more than 265 students come from the Vinslöv urban area and the surrounding countryside. The school also has an after-school center where students are divided into three departments. We offer both students and educators a workplace in fine and modern facilities. The school library is a fantastic gathering place for both the after-school center and the school, staffed with a part-time school librarian. We also have good access to a digital learning environment. Our outdoor environment consists of a newly established schoolyard with many different play areas as well as green areas and natural areas near the school.

Welcome to become one of us!