Temporary HR Coordinator at the Department of Language Studies

Umeå University is one of Sweden's largest higher education institutions with over 37,000 students and approximately 4,700 employees. The university offers a diversity of high-quality education and world-leading research in several scientific fields, including the groundbreaking discovery of the CRISPR-Cas9 gene-editing tool, which was awarded the Nobel Prize in Chemistry. At Umeå University, everything is close. Our cohesive campuses make it easy to meet, collaborate, and exchange knowledge, fostering a dynamic and open culture.

The societal transformation and significant green investments we see in northern Sweden create enormous opportunities and complex challenges. For Umeå University, it is about conducting research on – and in the midst of – a transforming society. It is also about delivering education for regions that need to expand quickly and sustainably. This is where the future is created.

Are you interested in learning more? Read more here (https://www.umu.se/jobba-hos-oss/om-universitetet-som-arbetsplats/)

The Department of Language Studies at Umeå University's Faculty of Humanities conducts education and research in languages, literature, culture, and didactics in English, Finnish, Meänkieli, French, Italian, linguistics, Swedish/Nordic languages, Russian, Sámi, Spanish, German, Swedish as a second language, and Swedish for international students.

The department has about 120 employees and is a multilingual and multicultural workplace in a creative environment. Read more about the department here: Read more here (https://www.umu.se/institutionen-for-sprakstudier/)

Most of the staff at the department are teaching and research personnel. In addition to the department head and deputy head, your closest colleagues in your daily work will be the department's study directors, administrative coordinator, communicator, study advisors, IT administrator, and several study administrators. You will be part of various larger and smaller HR contexts: approximately once a month, all HR employees of the Faculty of Humanities meet to discuss current issues, and there is also an HR network for the entire university's HR functions that meets regularly.

The Department of Language Studies is now seeking a full-time temporary HR Coordinator to start as soon as possible or by agreement, until August 31, 2026.

Job Responsibilities

The work is broad and spans the entire HR field, including both operational and strategic HR work. You will provide management support in strategic and operational HR matters and be responsible for an HR perspective in the organization's strategic development and change work. As an HR Coordinator, you will be part of the department's management team. The main responsibilities include:

• Planning, coordinating, driving, administering, and quality assuring the department's recruitment and employment processes
• Providing ongoing advice and support in personnel matters to the head and other staff based on applicable legislation, agreements, and policies/guidelines
• Coordinating and administering cases to the local collaboration group
• Planning and introducing new employees
• Providing support for the department's international employees both before and during their employment
• Planning, coordinating, and administering rehabilitation processes
• Planning and conducting rehabilitation meetings and other tripartite meetings together with/as support for the head
• Planning, coordinating, and administering the department's systematic work environment efforts and work on equal conditions

Your tasks will also include ongoing personnel work such as the administration of intermittent employment. Other administrative tasks may also be included. Responsibilities may change over time depending on the needs of the organization.

Qualifications

We are looking for someone with a degree in Human Resource Management or equivalent education, as well as relevant experience from independent work in the HR field. We also expect you to have good knowledge of laws and agreements in the HR area, as well as very good skills in Swedish, both spoken and written, and good skills in English, both spoken and written. The work requires good computer skills and the ability to learn new administrative systems easily.

To thrive in this position, you should be stimulated by having multiple contact points, assignments, and tasks ongoing simultaneously. You should be able to collaborate easily, have good initiative and planning skills, be able to prioritize among tasks, and have the ability to work independently and take responsibility for your work. It is important that you have high integrity.

Meritorious

• Experience with similar tasks in public sector work, preferably in higher education.
• Experience applying the new LAS regulations.
• Experience working with issues related to equal conditions and work environment.
• Experience with the e-recruitment system Varbi is an advantage.

Great emphasis will be placed on personal suitability.

Application

Applications must be submitted by April 4, 2025, via the e-recruitment system Varbi. Your application should include:

• A personal letter explaining why you are applying for the position
• CV/resume
• Documentation of formal qualifications (grades, degree certificates, course certificates, etc.)

Additional Information

The position is a temporary position starting as soon as possible or by agreement until August 31, 2026.

As a government employee, you also have many benefits that you can read more about here: Read more here (https://www.umu.se/jobba-hos-oss/formaner/)

For further information about the position, please contact Head Daniel Andersson, (daniel.andersson@umu.se, 090 786 57 08) or HR Coordinator Lovisa Larsson (lovisa.larsson@umu.se, 090 786 94 12).

Welcome with your application!

Umeå University aims to provide an equal and equitable environment where open conversations between people with different backgrounds and perspectives lay the foundation for learning, creativity, and development. We therefore welcome individuals with diverse backgrounds and experiences to apply for the position.

To staffing and recruitment companies and to you as a seller: We kindly but firmly decline direct contact with staffing and recruitment companies as well as sellers of additional job advertisements.