Assistant City Archivist

You want to develop. And preserve. Just like us.

Here in the sector for management and coordination, we are looking for an assistant city archivist who wants to help develop Sundbyberg's city archive and information management, both digitally and analogously.

The sector supports the municipal executive board in its mission to lead, coordinate, and oversee the entire municipal operation and to drive and follow up on the implementation of the municipal council's decisions. The position is located at the city office, which supports the city's authorities in archive and information management, registration, and secretarial issues. The city office also works with general elections, municipal law, guardianship issues, and drives a number of development projects while managing the city-wide case and document management system with several systems.

As an assistant city archivist, you will work operationally and strategically with the city archivist and contribute to developing the quality of the work with the city's memory.

Your tasks involve ensuring that the municipality has relevant governing documents for information management and that these are in line with modern digital working methods, together with the city archivist. You will also work proactively through training, advice, and supervision to ensure that the city's various operations have good structure and order in their information. Regular tasks include, for example, the release of documents, confidentiality assessments, archiving investigations, and organizing and cataloging archives.

You will work with both digital and analog information and participate in various development projects. Some system management is included in the assignment. An important initial task is to build and implement a functioning archive organization together with the city archivist based on the city's new regulations regarding archives.

You will work with tools such as Visual Arkiv, Public 360, and C-Archive.

We want you to have a degree in a relevant field equivalent to at least a 3-year university education, with at least 40 credits/60 ECTS in archival science and several years of experience working as an archivist. We also want you to have experience working proactively to help employees and operations maintain good structure in their information. Good knowledge of the laws and regulations governing archival work within public administration and good knowledge of analog and digital archive and information management is a requirement.

As a person, you are meticulous and responsible with a high ability to independently plan and drive effective work based on the needs of the operation. You have the competence and courage to make independent decisions based on applicable laws and regulations. You are analytical and have good communication skills, able to express yourself simply and clearly in both spoken and written Swedish.

You enjoy a combination of daily operational tasks along with more in-depth development work and can manage several ongoing processes simultaneously.

You also appreciate contributing to order and clarity and understand the challenges of working in the intersection of analog and digital information in a municipality.

Collaborating, providing good service, contributing to a positive work environment, and developing positive relationships are natural for you.

The position is a permanent full-time employment with immediate start. Apply by April 20, 2025. We do not accept applications via email.

Interviews and selection will be conducted continuously, and we may call for interviews before the application period ends.

The employment involves placement in a security class. A requirement for employment is a satisfactory result in the security review with background check, conducted in accordance with the Security Protection Act. We have high demands on our employees' security and confidentiality awareness. An in-depth background check will be conducted as part of the security review.

Welcome with your application!

We decline offers from those selling advertisements and recruitment services.

Additional information

A large part of our operations is classified as critical societal functions.

The position may be subject to military placement within the framework of Sundbyberg's role in total defense.