Vacant job

The Public Health Agency of Sweden is a national knowledge authority working for better public health. The Agency achieves this by developing and supporting society's work to promote health, prevent ill health, and protect against health threats. Our vision is a public health that strengthens societal development.

Do you have experience working as a registrar at a government authority and knowledge of administrative, public access, and secrecy legislation? Then you might be the person we are looking for!

With us, you will have the opportunity to make a difference – read more and apply today!

What will you be working with?

As a registrar, your duties will include:

• Opening and closing cases, continuous diary registration, and quality control.
• Monitoring and handling the Agency's mailboxes, both digital and physical.
• Providing support and service to the operations as well as advice on case management issues.
• Other tasks within the registrar function, such as file handling and archiving of registered documents.
• Handling contact with the public, including processing requests for and disclosure of public documents.

Who are we looking for?

You ask for help and advice without prejudice, just as you are happy to help and support your colleagues in areas where you feel confident and qualified.

You are security-conscious and understand the importance of following routines and instructions, which also places demands on your administrative skills.

Requirements for the position:

• Relevant educational background for the assignment.
• Experience working as a registrar at a government authority.
• Knowledge of administrative, public access, and secrecy legislation.

In addition, we consider the following competencies, abilities, and experiences important for you to thrive with us:

Very high importance is placed on:

• Good knowledge of working with case management systems.
• Good knowledge of Microsoft Office, especially Microsoft Word.
• Personal qualities such as good teamwork skills, responsibility, and attention to detail. You have a holistic perspective and a welcoming attitude.
• Very good knowledge of Swedish, both spoken and written. For the job, it is very important to be able to express yourself well and correctly in writing. Therefore, a writing skills test may be required.
• Basic knowledge of English.

High importance is placed on:

• Diploma as a registrar or university education in case management.

What does the unit do?

The Unit for Archives and Document Management is responsible for the Agency's archives and registry and establishes the Agency's document management plan. The unit investigates preservation and destruction and is responsible for the Agency's reporting of public documents through diary registration and archive reporting, including classification structure and document management plan. Additionally, the unit is responsible for archive care. The unit consists of both registrars and archivists who work closely together, although their main responsibilities and tasks differ.

What is it like to work at the Public Health Agency?

We offer developing tasks where you can influence and make a difference. No matter what you work with, you contribute to societal benefit. You do this together with engaged and competent colleagues in stimulating collaborations. The Public Health Agency is a workplace that strives to provide equal opportunities for all and to be free from discrimination. The Agency operates in Solna and Östersund.

Read more about employment and culture (https://www.folkhalsomyndigheten.se/om-folkhalsomyndigheten/jobba-hos-oss/medarbetarskap-och-kultur/)

About the employment

You will be employed as an administrator with a placement at our office in Östersund. The employment is a permanent full-time position starting with a six-month probationary period. Start date is by agreement.

As an employee of the Public Health Agency, you may be assigned to wartime duties. Some positions are classified security levels where Swedish citizenship may be a requirement. Security clearance will then be conducted in accordance with the Security Protection Act (2018:585).

There may be opportunities at the Agency to agree on remote work up to 40 percent of your working time.

Are you interested?

If you want to know more about the position, you are welcome to contact Unit Manager Britt-Marie Larson, phone 010-205 25 05.

Union representatives are Susanne Fridh for SACO, phone 010-205 23 17, and Jessika Spångberg for OFR/S, phone 010-205 29 22.

Read more about working with us (https://www.folkhalsomyndigheten.se/om-folkhalsomyndigheten/jobba-hos-oss/)

Application

We welcome your application for the position of registrar with us!

We have chosen to remove the personal cover letter from the recruitment process. Instead, you apply with your CV and by answering selection questions. The goal is to create a more inclusive recruitment process. Work psychological tests and work samples may be used as part of the recruitment process.

Please upload relevant degree certificates in connection with your application.

Read in the application form how to proceed if you have protected personal data.

Apply by 2026-08-17 via the Agency's website. Employer's diary number: 01563-2026-2.1.1